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Department Administrator

2 weeks ago

NorthEast Region, Singapore Maestro Human Resource Pte Ltd Full time $104,000 - $130,878 per year

Project Administrator

Role Overview

We are looking for a meticulous and proactive Project Administrator to provide end-to-end administrative and coordination support for our project teams. This role is critical in ensuring effective project governance, smooth operations, and team collaboration.

Key Responsibilities

1. Meeting & Communication Support

  • Schedule and coordinate project meetings, workshops, and review sessions.
  • Prepare agendas, take accurate meeting minutes, and circulate promptly.
  • Track action items and follow up with responsible parties.
  • Support clear communication across the project team and stakeholders.

2. Project Administration & Governance

  • Provide day-to-day administrative support to program directors, project managers and team leads.
  • Maintain project documentation, registers, trackers, and dashboards.
  • Ensure compliance with project governance standards, policies, and documentation requirements.

3. Documentation & Knowledge Management

  • Maintain and update project documentation, trackers, and registers.
  • Act as a project librarian, keeping SharePoint well-structured, up-to-date, and easy to navigate.
  • Ensure proper version control and naming conventions are applied to all documents.
  • Assist in preparing presentation slides, reports, and briefing packs.

4. Stakeholder & Team Coordination

  • Provide logistical and administrative support for project activities.
  • Support onboarding of new team members (e.g., tool access, documentation handover).
  • Assist with small coordination tasks across team members to ensure smooth collaboration.

5. Team Engagement & Events

  • Plan and organize project team activities, including workshops and team-building events.
  • Manage event logistics such as venue booking, catering, and materials.
  • Support initiatives to promote team bonding and morale.

6. General Administrative Support

  • Handle procurement-related administrative tasks (e.g., raising POs, vendor coordination) when required.
  • Assist with audit, compliance, and document checks.
  • Perform other administrative duties assigned to support project success.

Requirements

  • Singaporean citizen.
  • Diploma or Degree in Business Administration, Project Management, or related discipline.
  • At least 1 year' experience as a Project Administrator, Coordinator, or similar role preferred.
  • Strong organizational skills with attention to detail and accuracy.
  • Proficiency in Microsoft Office tools (Word, Excel, PowerPoint) and SharePoint.
  • Familiarity with project management terminology and methodologies (Agile, Waterfall).
  • Excellent note-taking and written communication skills.
  • Fast learner with a proactive mindset.
  • Positive attitude and professional behavior under pressure.
  • Good team player with strong interpersonal skills.
  • Able to multitask, prioritize effectively, and work independently with minimal supervision.
  • 5 day week @ AMK area
  • Singaporeans Born only

Maestro HR

Damien lee tian hong

R1106726

16C8462