General Affairs Executive cum Secretary

5 days ago

Central Region, Singapore Good Job Creations (Singapore) Pte Ltd Full time $4,000 - $8,000 per year

**Job ID:

Responsibilities :**

  • Secretarial & Executive Support
  • Provide dedicated secretarial support to an assigned manager
  • Coordinate meetings, including preparing agendas, taking minutes, and ensuring follow-ups on action items.
  • Screen and handle calls, emails, and correspondence on behalf of the manager with professionalism and discretion.
  • Prepare, edit, and format business documents such as reports, presentations, and memos.
  • Maintain and update filing systems, databases, and confidential records.
  • Assist in managing the private accounts and property-related matters of the owner, as required.
  • Office Administration
  • Oversee daily office operations to ensure efficiency and smooth workflow.
  • Monitor and maintain office equipment, facilities, and supplies, coordinating with vendors, contractors, and service providers including cleaning, building management, and landlords.
  • Ensure compliance with office health, safety, and security regulations.
  • Develop and implement administrative policies, procedures, and protocols.
  • Support the planning and execution of internal meetings, training sessions, and company events.
  • Perform data entry and maintain accuracy in records and documentation.
  • HR & Employee Support
  • Assist in employee onboarding, including workstation setup, welcome briefings, and basic orientation.
  • Manage leave tracking and provide administrative support for HR matters and internal policies.
  • Support office resource allocation and employee records maintenance.
  • Budget & Expense Management
  • Monitor and manage the office administration budget.
  • Handle expense claims, petty cash tracking, vendor invoicing, and office procurement.
  • IT & Document Management
  • Collaborate with IT support to maintain office systems, databases, and security protocols.
  • Ensure proper filing, storage, and retrieval of documents, contracts, and reports.

Requirements :

  • Candidate with at least Degree / Diploma in Business Administration or related field to administration or secretarial
  • Minimum 3 to 7 years of related working experience in administration and secretarial support
  • Secretarial skills - ability to manage schedules, correspondence and confidential matters
  • Organizational Skill - handling office operations and secretarial support
  • Discretion and confidentiality - handling sensitive information professionally
  • Proficiency in Microsoft Office applications including Excel, Word and PowerPoint.
  • Able to work independently with minimal supervision under tight timelines.

We regret that only shortlisted candidates will be notified. However, rest assured that all applications will be updated to our resume bank for future opportunities

Please kindly refer to the Privacy Policy of Good Job Creations for your reference:

EA Personnel Name: Ray Loh Run Ting

EA Personnel Reg. no.: R1550214

EA License no.: 07C5771

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