Associate, Facilities Management

6 days ago


East Region, Singapore SUTD (Singapore University of Technology & Design) Full time $60,000 - $120,000 per year

You will be part of the Facilities Management team in the Office of Campus Infrastructure and Facilities (OCIF) and be responsible for the management and maintenance of the campus facilities.

You will report to a Manager and work together with our out-sourced service providers to ensure that the day-to-day management of facilities, maintenance support services, processes and frameworks and delivery of key performance indicators (KPI) are consistently kept at a high standard to support our campus operational requirements.

Responsibilities:

  • Assist the Manager to maintain the operational readiness, safe and efficient operation of the campus building structures and soft services such as housekeeping, pest control, refuse and waste management, horticulture, logistics etc.
  • Manage good rapport with internal stakeholders and attend to their maintenance feedback and requests for improvement works.
  • Carry out procurement of goods and services for maintenance and improvement works based on the University's procurement policy including preparation of requirement specifications, evaluation and drafting the recommendation report.
  • Manage the contract administration process including meeting contractual obligations, specification reviews and timely verification & payment of term contract and ad hoc Invoices including verifying works done.
  • Consolidate and update the PPM (Planned Preventative Maintenance) Schedule for the team.
  • Ensure timely renewal of licenses for all operating systems.
  • Conduct regular inspections of building structures, finishes, fixtures, fittings, and facilities to ensure their condition and performance remain at an acceptable level.
  • Coordinate, supervise and certify maintenance activities to ensure contractors/vendors complete all repair and maintenance work within the required timelines and standards.
  • Ensure compliance of OCIF procedures and checklists.
  • Regularly check on maintenance stock inventory and ensure timely replenishment.
  • Manage PTW (Permit-to-work).
  • Conduct audits and site inspections to ensure compliance with safety, quality, and building standards and regulatory requirement.
  • Provide project management support for fit-outs, renovations and upgrading works to ensure timely completion of projects and meet the University's house rules, requirement specifications and quality standards.
  • Follow up on defect rectification works.
  • Provide advice and support for University research or academic projects, when required.
  • Work as part of the cross-functional team in supporting soft services, security, civil works and engineering services functions.
  • Preparation of management reports and tracking of KPIs.
  • Other duties as assigned by the Manager.

Requirements :

  • Degree/ Diploma in Building, Property Management, Facilities Management, Engineering (Electrical/ Mechanical or Civil) or equivalent.
  • At least 3 years of experience for degree holders, or 5 years of experience for diploma holders, in all-rounded facilities management, preferably within institutional, educational, research, or large-scale commercial developments.
  • Must be conversant in builder's works and experience in C&S (Civil & Structural) project works will be advantageous.
  • Must have good working knowledge and experience in managing soft service functions in medium to large developments.
  • Familiar with local Code of Practices, Building and Fire Safety regulations.
  • Conversant in reading and interpreting architectural and M&E (Mechanical and Electrical) schematic drawings.
  • Conversant in Microsoft Office. Ability to use AutoCAD/ 3D perspective drawing software such as Sketch-up will be an added advantage.
  • Working experience in the BCA GreenMark certification and WSH-Bizsafe requirements will be an added advantage.
  • Excellent verbal and written communication skills and inter-personnel skills with the ability to communicate effectively across all levels and function well in a team.

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