Senior Associate/Associate, Facilities

You will be part of the Facilities Management team in the Office of Campus Infrastructure and Facilities (OCIF) and be responsible for the management and maintenance of the campus facilities.

You will report to a Manager and work together with our out-sourced service providers to ensure that the day-to-day management of facilities, maintenance support services, processes and frameworks and delivery of key performance indicators (KPI) are consistently kept at a high standard to support our campus operational requirements.

Responsibilities:

• Assist the Manager to maintain the operational readiness, safe and efficient operation of the campus Mechanical and Electrical (M&E) services;
• Manage good rapport with internal stakeholders and attend to their maintenance feedback and requests for improvement works;
• Carry out procurement of goods and services for maintenance and improvement works based on the University's procurement policy including preparation of requirement specifications, evaluation and drafting the recommendation report;
• Manage the contract administration process including meeting contractual obligations, specification reviews and timely verification & payment of term contract and ad hoc Invoices including verifying works done;
• Consolidate and update the Planned Preventative Maintenance (PPM) Schedule for the team;
• Ensure timely renewal of licenses for all operating systems;
• Carry out routine check on all common M&E services to ensure operations timing are based on approved schedule, and their operations/ conditions are within acceptable level;
• Coordinate, supervise and certify maintenance activities to ensure contractors/vendors complete all repair and maintenance work within the required timelines and standards;
• Ensure compliance of OCIF procedures and checklists;
• Regularly check on maintenance stock inventory and ensure timely replenishment;
• Manage Permit-to-Work (PTW);
• Conduct system audit and site inspections;
• Provide project management support for fit-outs, renovations and upgrading works to ensure timely completion of projects and meet the University's house rules, requirement specifications and quality standards;
• Follow up on defect rectification works.
• Provide advice and support for University research or academic projects, when required;
• Work as part of the cross-functional team in supporting soft services, security, civil works and engineering services functions;
• Preparation of management reports and tracking of KPIs;
• Other duties as assigned by the Manager.

Requirements:

• Degree/ Diploma in Facilities Management, Engineering (Electrical/ Mechanical) or equivalent;
• 3-5 years of experience in maintenance of M&E Services especially relating to electrical High Tension/Low Tension (HT/LT) network, lifts and IT infrastructure, preferably in institutional, educational, research or large scale commercial developments;
• Familiar with local Code of Practices, Building and Fire Safety regulations;
• Conversant in reading and interpreting architectural and M&E schematic drawings;
• Conversant in Microsoft Office and AutoCAD. Ability to use 3D perspective drawing software such as Sketch-up will be an added advantage;
• Working experience in the BCA Green Mark certification and Workplace Safety and Health WSH-Bizsafe requirements will be an added advantage.
• Excellent verbal and written communication skills and inter-personnel skills with the ability to communicate effectively across all levels and function well in a team.

About SUTD:

SUTD is the world's first Design AI university. With Design AI, artificial intelligence is treated as a partner and a member of the team – not just a tool. As a result of this unique SUTD treatment, AI and humans brainstorm, spar and prototype together, resulting in solutions that are elevated several-fold. This human-AI team concept has been made possible because of SUTD's unique cohort-based interdisciplinary pedagogy. As a trailblazer in the field of design and technology education and research, SUTD has been pioneering innovative programmes and initiatives since its formation 16 years ago. As part its new mid-term growth strategy called SUTD Leap, it will work closely with industry to co-create solutions in both education and research – for a better world.