Facilities and Administration Manager

3 days ago

East Region, Singapore NEP Singapore Full time $90,000 - $120,000 per year

Essential Duties / Responsibilities:

Office Administration

  • Manage the Office Administration within the Company including Reception responsibilities and managing phone calls.
  • Ensure adequate office supplies, determine stock level and manage the right balance between inventory availability and cost-efficiency.
  • Manage travel expenses processing and provide a monthly travel report and travel expenses reconciling for HR and finance team.
  • Control costs by identifying cost saving factors and opportunities. Optimize spending and negotiate favorable pricing terms.
  • Be in tune with NEP financial and business concepts in the context of administration. This includes budgets, expenses, and financial records.
  • Allocate resources appropriately to support operational needs and achieve cost-effectiveness.

Facilities Management

  • Manage contracts for Singapore Office maintenance such as lighting, air-conditioning, water dispenser, copier, internet services, IT, telephone services, and other housekeeping matters.
  • Manage relationships with office vendors and service providers. Develop knowledge and build strategic partnerships for better relationships with service providers and suppliers.
  • Communicate with Building Management authorities to resolve issues.
  • Support and supervise the team for regular inspection of workplace to identify any hazards/ risks factor, manage the risks with corrective action plan.

Travel Management

  • Manage corporate travel arrangements, including flights, accommodations, and ground transportation for employees and executives.
  • Ensure compliance with travel policies, negotiate vendor contracts, and optimize travel spend.
  • Provide executive-level travel support, including last-minute adjustments and risk mitigation.
  • Maintain travel emergency protocols and duty-of-care measures for employee safety.

Position Requirements

  • Preferably a degree or diploma in business administration or management.
  • Minimum 7-8 years' work experience including at least 3-4 years in managerial or supervisory role.
  • Strong administrative skills, includes office management, record keeping and proficient in MS Office
  • Exceptional time-management and multitasking capabilities combined with organizational skills
  • Must be meticulous & pay attention to detail.
  • Excellent verbal and written Communication
  • Ability to work under pressure and meet deadlines.

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