Assistant Manager

1 week ago

Central Region, Singapore PERSOL Full time $40,000 - $80,000 per year

Contract Duration: 11 Months

Salary: Up to $4600

Location: Pasir Panjang

Monday to Friday Office Hours

Job scope:

  • Responsible for the full spectrum of secretarial duties including schedule appointment/meetings, travel arrangements, oversee Directors' daily schedule, including forward planning of their workload and diary management.
  • Assist with expense claims for Directors.
  • Solicit agenda items from relevant parties within the Divisions so as to prepare and distribute agenda and meeting materials prior to the meeting.
  • Partner team members to provide efficient operational support to the Divisions. This includes maintaining an efficient filing system, booking of meeting rooms, raising payments, travel arrangements, budget coordination etc.
  • As the point-of-contact for new hires in assisting on-boarding logistical preparation as well as for outgoing staff for their exit clearance procedure.
  • Assist in providing support and logistics arrangement for events/programmes organised by the respective Division eg team building events.
  • Serve as secondary back-up to the secretary at CEO Office.
  • Cover duties for other Personal Assistants when required eg during their leave periods.

Requirements:

  • Related working experience with at least 4 years in office management and administrative support
  • Ability to organise and meet deadlines with minimal supervision
  • Discretion and trustworthiness, particulary the ability to maintain confidentiality of sensitive information whilst planning and executing diverse tasks at the same time without supervision
  • Flexibility and adaptability to a fast-paced environment.
  • Good oral and written communication skills
  • Knowledge of standard Microsoft Office software packages and the ability to learn company-specific software if required

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