Operation Administrator, Academy

4 days ago

Raffles Place, Singapore Institute of Singapore Chartered Accountants Full time $30,000 - $60,000 per year

Key Responsibilities

Executive Support & Office Administration:

  • Full spectrum of secretarial and administrative support to the CEO and COO
  • Manage the CEO and COO 's daily activities, which includes calendar management and appointment coordination.
  • Act as a primary point of contact between the CEO and COO with internal/external stakeholders
  • Handle travel arrangements – flight reservation, hotel accommodation, visa applications, logistics etc.
  • Assist in planning and organizing events, conferences, and meetings hosted or  attended by the CEO and COO
  • Attend to the President and CEO's personal matters, as and when required

Continuous Professional Development Administration:

  • Manage classroom attendance and setup.

  • Create and set up live webinars and Zoom webinars.

  • Create and set up evaluation forms

  • Hosting of live webinars

  • Attendance taking for classroom sessions

  • Download and organize recorded webinars.

  • Process monthly trainer fees.

  • Alignment of training materials according to slide templates, when required.

  • Update quiz and exam questions on learning management platform

Administration Document Processing:

  • Route documents for signing.

  • Raise requisition forms (RF) and process invoices.

  • Ensure all documentation is completed accurately and on time.

Collation of Course Evaluations:

  • Compile feedback from course participants.

  • Prepare reports based on evaluation data.

Other Ad-Hoc assignments:

  • Eg. Packing of gift bags for participants

  • Research and vendor sourcing, when required

Requirements

  • At least Higher Nitec or Diploma in Business Studies/ Administration
  • Some relevant experience is preferred.

  • Excellent organizational and time management skills.

  • Proficiency in using Zoom platforms.

  • Experience with administrative tasks and documentation processing.

  • Proficience in Microsoft excel, word and powerpoint

  • Ability to manage multiple tasks and meet deadlines.

  • Strong attention to detail and accuracy.

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