Secretary to Director

2 weeks ago

Central Region, Singapore Good Job Creations (Singapore) Pte Ltd Full time $40,000 - $80,000 per year

[Job ID:1132898]

Responsibilities:

  • Prepare, edit, and manage business correspondence, reports, and presentations in both English and Japanese.
  • Maintain and organize business records, documents, and filing systems.
  • Handle scheduling, meeting coordination, and internal communication on behalf of the Director.

Communication and Liaison

  • Act as a bridge between the local office and the parent company in Japan to ensure effective and accurate information flow.
  • Translate and interpret business documents and meeting discussions as required.
  • Draft and review internal memos, reports, and emails in both languages.

Meeting Coordination

  • Arrange and prepare agendas, materials, and minutes for internal and external meetings.
  • Support the Director in following up on action items and deliverables.

Reporting and Documentation

  • Assist in the preparation of monthly and quarterly reports for submission to Japan headquarters.
  • Maintain confidentiality of sensitive business information.

Cross-Functional Support

  • Liaise with other departments (finance, HR, operations, etc.) to coordinate projects and gather information for the Director.
  • Support logistics and communication related to business trips, conferences, or corporate events (work-related only).

Expatriate Support

  • Serve as the primary contact for expatriate employees, providing administrative and logistical assistance during relocation, onboarding, and local adaptation.
  • Coordinate with HR and external vendors for visa applications, renewals, housing arrangements, and other expatriate-related matters.
  • Assist expatriates with understanding local office policies, procedures, and cultural practices.
  • Support the Director in managing expatriate assignments, including documentation, reporting, and communication with the Japan headquarters.
  • Handle inquiries and requests from expatriate employees with professionalism and confidentiality.
  • Any other ad hoc duties assigned.

Requirements:

  • Minimum of 2-3 years' experience in an administrative or secretarial role (experience in a Japanese company is an advantage).
  • Proficiency in Japanese (JLPT N1) to communicate with Japanese-speaking counterparts
  • Excellent organizational, coordination, and communication skills.
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
  • High level of professionalism, attention to detail, and discretion.

If you are interested in the role, please feel free to contact me at

Please kindly refer to the Privacy Policy of Good Job Creations for your reference:

EA Personnel Name: Ochi Madoka

EA Personnel Registration Number: R

EA License No.: 07C5771

SCR-madoka-ochi

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