HR / general affairs manager
5 days ago
Own end-to-end Human Resources and Office/General Affairs (GA) for our Singapore entity. You will partner with leaders on workforce needs, drive fair and compliant HR practices, and run a safe, efficient, and cost-effective office. The role blends strategic partnering with hands-on execution.
Key Responsibilities1) Human Resources (HR)
People Partnering & Organisation Effectiveness
- Advise leaders on workforce planning, organisation design, and talent reviews.
- Run performance and development cycles; coach managers on feedback and growth plans.
Talent Acquisition (TA)
- Lead full-cycle hiring in line with TGFEP (fair ads, structured selection, merit-based decisions).
- Manage sourcing, assessments, offers, and onboarding experience.
Compensation, Benefits & Payroll
- Administer salary reviews, promotions, and benefits using market data and internal policy.
- Oversee payroll accuracy and statutory submissions ( CPF , IRAS AIS/IR8A); manage vendor SLAs.
HR Operations & Compliance
- Maintain HR policies/handbook; ensure MOM compliance (employment contracts/KETs, leave, itemised payslips).
- Manage work passes ( Employment Pass , S Pass ), onboarding/offboarding (KIT, final pay, exit).
- Ensure PDPA compliance in HR data handling; maintain secure and auditable records.
- Support WSH reporting and wellness; track absence and return-to-work processes.
Employee Relations (ER) & Culture
- Handle grievances/discipline with fair, timely, well-documented investigations.
- Drive engagement surveys, action plans, and inclusive culture initiatives (DEI).
Learning & Development
- Identify capability gaps; deploy L&D roadmap and track outcomes.
Projects & Analytics
- Improve HRIS/processes; deliver people metrics (headcount, attrition, engagement, pay insights).
- Lead change initiatives (hybrid work, policy refresh, flexible benefits).
- Facilities & Space: Seating/meeting room planning, access control, renovation/moves, cleaning/security oversight.
- Vendors & Purchasing: Manage building/property, IT, security, cleaning, courier, pantry, and office supplies; contracts, POs, invoicing.
- Budget & Cost Control: Own GA budget; monthly variance analysis and optimisation proposals.
- EHS/WSH Compliance: Implement workplace safety & health requirements; run fire drills, first-aid training, risk assessments, and remediation.
- BCP & Emergency: Maintain business continuity and incident response (power/network/facilities).
- Assets & Admin Services: Asset registry, stock in/out, fixed-asset audits; reception/visitor/mail handling.
- Events & Office Experience: Townhalls, culture events, celebrations, and volunteer programmes.
- Education: Bachelor's degree or above in Human Resources, Business, Psychology, or related field.
- Experience: 6–10+ years of progressive HR experience with 2–3 years in a manager/lead role in Singapore; hands-on GA/facilities experience preferred.
- Regulatory Knowledge: Strong grasp of Employment Act , TGFEP , PDPA , CPF/IRAS , Work Pass policies, and WSH basics.
- Skills: Business partnering, ER/investigations, C&B, TA, HR operations, stakeholder influence, project management, and data-driven decision-making.
- Tools: HRIS (e.g., Workday/SuccessFactors/BambooHR), ATS, payroll systems; strong Excel/Slides; basic facilities/vendor management exposure.
- Communication: Excellent written and verbal English; able to craft clear policies and guidance.
- Work Eligibility: Legally eligible to work in Singapore.
Language : Proficiency in English and Mandarin if the role regularly liaises with China-based stakeholders and reviews Mandarin HR/contract documents (business necessity).
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