Corporate Secretarial Executive

16 hours ago

Central Region, Singapore VentureHaven Pte Ltd Full time $40,000 - $60,000 per year

Senior/Junior Corporate Secretarial Executive

Key Responsibilities:


• Company Secretarial Services:

· Assist Manager in the full spectrum of company secretarial duties, including the preparation of board resolutions, minutes, and statutory documents.

· Ensure compliance with relevant laws, regulations, and best practices regarding corporate governance under Singapore Companies Act 1967 and other relevant guidelines.


• Statutory Compliance:

· Monitor and manage statutory deadlines for filing annual returns, financial statements, and other required documents.

· To ensure that information lodge with ACRA is correct and accurate.

· Stay updated on changes in regulatory requirements affecting clients and provide timely guidance.


• Board and Shareholder Meetings:

· Coordinate and organize board and shareholder meetings.

· Prepare meeting agendas, minutes, and resolutions in compliance with Company Act standards.


• Documentation and Record Keeping:

· Maintain accurate and up-to-date statutory records for clients.

· Organize and manage documentation related to clients' corporate affairs.


• Client Onboarding and Due Diligence:

· Facilitate the onboarding process for new clients, ensuring all necessary documentation is collected.

· Conduct due diligence checks and verify the authenticity of client information.

· Preparation of necessary secretarial documents (eg. 1st board resolution , Form 45, statutory registers, share certificates etc) and to ensure lodgment completion within the deadline.


• Conflict Resolution:

· Address and resolve any conflicts or issues that may arise with clients.

· Escalate matters to line manager when necessary.


• Continuous Improvement:

· Contribute to the improvement of internal processes and client service delivery.

· Stay updated on professional development opportunities.


• Client Relationship Management

· Build and maintain strong relationships with clients as the primary point of contact.

· Understand clients' business needs and provide strategic advice on corporate governance matters.

· Ensuring timely responses to inquiries and resolving issues effectively to enhance client satisfaction.


• Advisory Services:

· Provide professional advice on corporate governance, compliance, and regulatory matters to clients in accordance to Singapore Companies Act 1967.

· Stay informed about industry trends and share insights with clients.


• Administration

· Administrative task as and when assigned.

Requirements:

  • Diploma/ Degree in Business, Law, or a related field.
  • Relevant professional qualifications in company secretarial practice (ICSA/ ICA/ AIA/CPA) is a plus.
  • Min 2 years of experience in company secretarial roles in Singapore; fresh graduate is welcome  to apply.
  • Familiarity with ACRA filing requirements and procedures.

Skills:

  • Strong knowledge of Singapore company law and corporate governance principles.
  • Excellent organizational and time-management skills.
  • Attention to detail and accuracy in record-keeping.
  • Effective communication and interpersonal skills.
  • Proficient in Microsoft Office Suite.
  • Familiarity with company secretarial software is an advantage.
  • Ability to anticipate company secretarial needs and take proactive measures.
  • Willingness to stay updated on changes in regulations and best practices.

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