Procurement Assistant

2 weeks ago

Singapore CYCLECT FACILITIES MANAGEMENT PTE. LTD. Full time $60,000 - $80,000 per year

Roles and Responsibilities

  • Support day-to-day procurement activities, including sourcing, price negotiation, and purchasing from both local and overseas suppliers.
  • Review and evaluate supplier quotations to ensure compliance with technical specifications and cost-effectiveness.
  • Perform document matching (Purchase Order, Delivery Order, Invoice) and ensure accurate filing and documentation.
  • Coordinate delivery schedules and track shipments to ensure timely arrival.
  • Maintain updated records of purchases, inventory levels, and assist in monitoring budget usage.
  • Prepare and consolidate monthly procurement and operational reports.
  • Ensure all procurement activities comply with internal policies and procedures.
  • Assist in managing supplier relationships, including onboarding and performance monitoring.
  • Utilize ERP systems and digital procurement tools to support automation and process improvements.
  • Work closely with internal departments to support operations and improve procurement efficiency.
  • Demonstrate a collaborative and solutions-oriented approach, especially in high-pressure situations.
  • Manage procurement-related email correspondence and ensure timely follow-up.
  • Issue and process Purchase Orders accurately and in a timely manner.
  • Handle ad-hoc tasks and responsibilities as assigned by the Client.

Qualifications Requirements

  • Diploma in Supply Chain Management, Business Administration, Engineering, or a related field.

Preferred Skills

  • Relevant experience in procurement or purchasing; candidates with more experience may be considered for a senior role.
  • Proficient in Microsoft Office applications; experience with ERP or procurement systems is an advantage.
  • Familiarity with digital tools and procurement automation is preferred.
  • Strong problem-solving, organizational, and record-keeping skills.
  • Good communication skills and ability to work effectively across teams and departments.
  • Self-motivated, able to work independently and adaptable in a fast-paced environment.

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