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Procurement Assistant

3 weeks ago

Singapore APEX SEALING TECHNOLOGIES PTE. LTD. Full time

The Procurement Assistant supports the procurement team in sourcing, purchasing, and managing supplies, materials, and services required by the company. This role ensures timely delivery, cost-effectiveness, and compliance with company policies and supplier agreements.

**Key Responsibilities**:

- Assist in sourcing suppliers, obtaining quotations, and evaluating price comparisons.
- Prepare and issue purchase orders (POs) and follow up with suppliers on order status.
- Maintain accurate procurement records and supplier databases.
- Support contract administration and ensure compliance with company procurement policies.
- Track inventory levels and coordinate with warehouse or relevant departments for stock replenishment.
- Monitor delivery schedules and resolve issues relating to delays, shortages, or quality concerns.
- Liaise with internal departments to consolidate procurement needs.
- Assist in preparing procurement reports, cost analyses, and documentation for audits.
- Handle supplier communications, maintain good vendor relationships, and support negotiations.
- Provide administrative support to the procurement team, including filing, document control, and data entry.

**Qualifications & Skills**:

- Diploma or Degree in Business, Supply Chain, or related field (preferred).
- Previous experience in procurement, supply chain, or administrative role is an advantage.
- Strong organizational and multitasking skills.
- Good negotiation, communication, and interpersonal skills.
- Proficient in MS Office (Excel, Word, Outlook) and procurement software/ERP systems.
- Detail-oriented, accurate, and able to meet deadlines.

**Key Competencies**:

- Team player with a proactive attitude.
- Strong analytical and problem-solving skills.
- Ability to work under pressure in a fast-paced environment.
- Ethical, reliable, and committed to confidentiality.