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Procurement Assistant

2 weeks ago

Singapore APEX SEALING TECHNOLOGIES PTE. LTD. Full time $40,000 - $80,000 per year

The Procurement Assistant supports the procurement team in sourcing, purchasing, and managing supplies, materials, and services required by the company. This role ensures timely delivery, cost-effectiveness, and compliance with company policies and supplier agreements.

Key Responsibilities:
  • Assist in sourcing suppliers, obtaining quotations, and evaluating price comparisons.
  • Prepare and issue purchase orders (POs) and follow up with suppliers on order status.
  • Maintain accurate procurement records and supplier databases.
  • Support contract administration and ensure compliance with company procurement policies.
  • Track inventory levels and coordinate with warehouse or relevant departments for stock replenishment.
  • Monitor delivery schedules and resolve issues relating to delays, shortages, or quality concerns.
  • Liaise with internal departments to consolidate procurement needs.
  • Assist in preparing procurement reports, cost analyses, and documentation for audits.
  • Handle supplier communications, maintain good vendor relationships, and support negotiations.
  • Provide administrative support to the procurement team, including filing, document control, and data entry.
Qualifications & Skills:
  • Diploma or Degree in Business, Supply Chain, or related field (preferred).
  • Previous experience in procurement, supply chain, or administrative role is an advantage.
  • Strong organizational and multitasking skills.
  • Good negotiation, communication, and interpersonal skills.
  • Proficient in MS Office (Excel, Word, Outlook) and procurement software/ERP systems.
  • Detail-oriented, accurate, and able to meet deadlines.
Key Competencies:
  • Team player with a proactive attitude.
  • Strong analytical and problem-solving skills.
  • Ability to work under pressure in a fast-paced environment.
  • Ethical, reliable, and committed to confidentiality.