
Secretary
3 days ago
The Secretary (Admin & Maintenance) shall be required to secretarial support to the Chief Executive Officer (CEO) as well as manage and co-ordinate assigned business activities of the Company. The person shall also support the CEO to follow-up on status of projects or reports with the functional managers and supervisors.
- Main Duties and Responsibilities
Secretarial Support
Oversee the CEO's calendar and manage CEO's appointments and schedule.
Screen incoming calls to the CEO and assist the CEO to make outgoing calls when required.
Organise monthly management and department meetings.
Prepare presentation and reports as and when required.
Handle all restaurant and transport reservations for the CEO.
IT
Liaise with the IT outsourced vendor on Internet connectivity as well as IT equipment.
Handle all IT equipment purchases
Oversee the maintenance and operation of Company's CCTV and security system.
Admin
To arrange for Pest controlling every month.
Handle all incoming and outgoing courier services with the vendors (FedEx and DHL).
Oversee the purchases of office stationery and supplies as well as pantry supplies.
Handle the printing of business cards.
Issuance of security card to new employees and ensure that resigned or terminated staff return their card prior their last day of work.
Handle the annual inspection of fire extinguishers in the offices and stores.
Manage the bookings for meeting rooms and ensure that the rooms are neat after each meeting.
Set-up video conferencing and projector for CEO if required.
Arrange for breakfast, lunch and festive celebration for employees.
Arrange for customer's gifts and ensure that they are send to the customers on a timely manner.
Office Equipment
Purchase office furniture as and when required.
Ensure the TV and sound system are well-maintained and in good working condition.
Oversee the office air-con servicing and maintenance.
Manage the utility (electricity and water) issues.
Ensure the photocopier machines and pantry appliances are well maintained and in good working condition.
Manage the mobile phone issued to Sales staff as well as mobile phone plan renewal.
Others
- Any other ad-hoc duties or projects as and when assigned by the CEO.
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