Corporate Secretarial Assistant Manager

1 week ago

Raffles Place, Singapore Premier Fiduciary Pte. Ltd. Full time $60,000 - $120,000 per year

We are seeking a highly motivated and detail-oriented Assistant Manager to join our Corporate Secretarial team. This role is a dual-function position, acting as both the Corporate Secretarial Manager and the firm's Registered Agent. The successful candidate will be responsible for managing a portfolio of corporate clients, ensuring compliance with statutory and regulatory requirements, and overseeing all duties related to acting as a Registered Agent for client entities.

Key Responsibilities:

Corporate Secretarial Duties:

  • Manage a portfolio of local and international clients, ensuring timely compliance with relevant corporate laws and regulations.
  • Handle all aspects of corporate secretarial work for both local and offshore companies, foundation, trust, fund services and others
  • Provide advice on corporate governance, regulatory updates, and best practices to clients.
  • Prepare and file statutory documents (e.g., annual returns, board resolutions, minutes, company incorporations, changes in officers/shareholders).
  • Maintain and update statutory registers and corporate records.
  • Assist in application for work passes and other immigration passes for clients
  • Assist in and facilitate bank account opening
  • Act as authorised signatory, company secretary and in fiduciary role.
  • Handle confidential matters, contracts, documents and general correspondence.
  • Assist with Ship registration and related services
  • Liaise with regulatory authorities (e.g., Registrar of Companies, tax authorities) as required.
  • Assist with restructuring, mergers, acquisitions, and liquidations of client companies.
  • Act as nominee director on behalf of the company (employee has right to decline to do this role)

Registered Agent Duties:

  • Act as the primary point of contact for entities where the firm is appointed as the Registered Agent.
  • Ensure compliance with all regulatory obligations related to the Registered Agent role (e.g., entity formation, renewals, filings, record keeping).
  • Maintain accurate records of beneficial owners, directors, and other key information as required under applicable legislation (e.g., AML/CFT requirements).
  • Conduct periodic KYC/AML reviews in line with internal policies and regulatory expectations.
  • Liaise with regulatory bodies and ensure timely submission of statutory filings and responses to queries.
  • Monitor changes in legislation impacting Registered Agent responsibilities and update internal practices accordingly.

Ad-hoc Duties:

  • Assist with occasional sales activities including but not limited to meeting with bankers and potential clients.
  • Support team during clients meeting

Requirements:

  • A Diploma or Degree in Law, Business Administration, Corporate Governance, or a related field.
  • Fresh graduates are welcome to apply – training will be provided.
  • Strong interest in corporate governance, regulatory compliance, and company law.
  • Good organizational and time management skills, with attention to detail.
  • Strong written and verbal communication skills.
  • Proficiency in both English speaking and writing is essential.
  • Chinese speaking ability is an advantage (to liaise with Mandarin-speaking clients or stakeholders).
  • Ability to work independently and as part of a team.
  • High level of integrity and professionalism.
  • Proficiency in Microsoft Office (Word, Excel, Outlook).
  • A willingness to learn and grow in a professional services environment.
  • Pursuing or planning to pursue ICSA/CGI qualification is an advantage but not required.

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