Personal Assistant

1 day ago

Central Singapore Trademax Global Markets Full time $40,000 - $60,000 per year

About the company

TMGM Singapore is a dynamic and rapidly growing startup within the global financial services industry. As part of a global company, TMGM Singapore offers a fast-paced, innovative environment with opportunities for growth and development.

About the role

We are looking for a highly organized and proactive Personal Assistant to support the CEO in managing day-to-day priorities and driving executive effectiveness. In this role, you will oversee a dynamic calendar, coordinate travel and meetings, and act as a trusted gatekeeper for communications and confidential matters. The ideal candidate thrives in fast-paced environments, anticipates needs before they arise, and brings professionalism, discretion, and adaptability to ensure the CEO can focus on strategic priorities.

Key Responsibilities

Executive Support & Time Management

  • Manage and optimize the CEO's calendar, travel, and daily workflow to ensure alignment with strategic priorities.
  • Anticipate and resolve scheduling conflicts, ensuring smooth coordination across teams and stakeholders.
  • Implement systems that improve efficiency in meetings, operations, and task management.

Communication & Stakeholder Engagement

  • Serve as the primary point of contact for the CEO, engaging with executives, board members, partners, and clients with professionalism.
  • Prepare clear, high-quality communications, presentations, and reports that reflect the CEO's voice and vision.
  • Manage access to the CEO's time by prioritizing requests and ensuring effective communication across the business.

Confidentiality & Integrity

  • Handle sensitive company and personnel information with the utmost discretion.
  • Demonstrate sound judgment, integrity, and confidentiality in all aspects of the role.

Problem-Solving & Initiative

  • Anticipate needs, proactively address challenges, and take ownership of solutions.
  • Identify and implement process improvements that enhance executive-level efficiency.

Professional Presence & Emotional Intelligence

  • Represent the CEO and company culture with diplomacy, professionalism, and confidence.
  • Maintain composure under pressure and navigate sensitive situations with tact and resilience.

Requirements

  • Proven experience supporting C-level executives in fast-paced or complex organizations (3–5 years preferred).
  • Exceptional organizational and prioritization skills, with proficiency in scheduling tools and productivity software (e.g., Google Workspace, Microsoft Office).
  • Excellent verbal and written communication abilities, with strong attention to detail.
  • High emotional intelligence, adaptability, and discretion in handling sensitive information.
  • Bachelor's degree in Business, Administration, Communications, or a related field preferred.

Benefits

  • Competitive salary and performance-based bonuses.
  • Opportunities for career growth and development within a global company.
  • Collaborative and inclusive work environment with exposure to cross-region operations.
  • Health and wellness benefits.
  • Flexible working arrangements.

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