Business Support Executive

2 weeks ago

Central Region, Singapore Singapore Human Resources Institute Full time $4,000 - $6,000 per year

Project & Client Support

  • Provide day-to-day administrative and coordination support to consultants/facilitators on client engagements
  • Track project deliverables, timelines, and ensure internal deadlines are met
  • Assist in the preparation of client proposals, presentation decks, reports, and meeting materials
  • Support data collection, surveys, and analysis for consulting projects
  • Follow up with clients on required documents, responses, or approvals

Career Conversion Programme (CCP) Support

  • Assist in the administration and coordination of CCPs, including processing of applications and maintaining participant records
  • Liaise with clients and candidates to coordinate interviews, onboarding, OJT plans, and programme timelines
  • Track and monitor CCP milestones and funding requirements
  • Ensure compliance with programme guidelines, submission of documents to relevant authorities (e.g. WSG), and proper recordkeeping
  • Support reporting and audit preparation related to CCPs
  • Provide prompt customer service to both employers and career switchers throughout the programme lifecycle

Documentation & Reporting

  • Maintain accurate project documentation and filing (e.g. contracts, NDAs, scope of work, change requests)
  • Prepare and update project trackers, status reports, and action logs
  • Support internal reporting to management on project progress and resource allocation

Internal Coordination

  • Liaise with other internal teams (Finance, Marcomms, Events and Academy) on project-related needs
  • Support invoicing, claims processing, and vendor coordination where needed
  • Maintain and update internal systems such as project trackers, calendars, and databases

General Support Duties

  • Initiate and execute with the preparation of events, webinars, or workshops
  • Handle other administrative or coordination tasks to support the team

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