administrative assistant

7 days ago

Old Kallang Airport Estate, Singapore Acorn International Network Pte Ltd Full time $4,000 - $6,000 per year

Acorn is looking for a proactive, responsible and efficient individual who is able to manage, prioritise and fulfil his/her duties in a fast-paced environment.

DUTIES AND RESPONSIBILITIES

Duties assigned to Admin Staff from time to time, including but not limited to the following:

  • Compose and type routine and confidential correspondence, reports and other complex documents;
  • Organise and maintain file system; files correspondence and other records;
  • Coordinate manager's schedule and make appointments;
  • Develop appropriate systems, procedures and controls to enhance the accuracy, timeliness and presentation of the executives' work in their managerial and management reporting function.;
  • Liaise with internal and external clients, on behalf of manager;
  • Arrange and coordinate complex travel schedules and reservations, compile documents for travel-related meetings, and accompany supervisor when requested;
  • Coordinate and arrange meetings, prepare agendas, reserve and prepare facilities, and records and transcribe minutes of meetings;
  • Conduct research, compile and generate statistical reports; maintain database and spreadsheet files;
  • Prepare memorandums outlining and explaining administrative procedures and policies to staff, and monitor compliance (assisting compliance Manager);
  • Make minor administrative decisions relating to the interpretation of organisational policies and procedures;
  • Arrange programs, events or conferences by arranging for facilities and caterer, issuing information or invitations, coodinating speakers, and controlling event budget;
  • Read and route incoming mail. Locate and attach appropriate file to correspondence to be answered by manager;
  • Prepare outgoing mail and correspondence, including e-mail and faxes;
  • Answer and screen manager's telephone calls and provides appropriate responses in their absence; arrange conference calls;
  • Greet and direct scheduled visitors to an appropriate area or person.
  • Make copies of correspondence or other printed materials; and
  • Order and maintain supplies, and arrange for equipment maintenance.
  • Retrieve Insurers documents from their Portal and distribute to Executive / Managers
  • E-filing of documents
  • Issue invoices to the system
  • Assist in sending out Statement of Accounts to clients
  • Reconcile Insurers Statement of Accounts
  • Maintain and update claims to the system
  • Provide administrative support to the Management and other staff

QUALIFICATIONS

  • Min GCE "N" level and above
  • Fresh graduates in insurance, law, engineering, business, finance, marketing from Poly, Universities or other tertiary institutions are welcome to apply.
  • Mid-career professionals from other industry who may wish to be fast tracked in insurance business are also welcomed

SKILLS & EXPERIENCE REQUIRED

  • IT Competencies: Zoom, Microsoft Office suite e.g. Word, PowerPoint, Excel, Teams
  • Team player
  • Training will be provided if no experience

To apply for this position, submit your resume to .

  • Administrative Assistant

    2 weeks ago

    Kallang, Singapore ABA Business Solutions Full time

    My client is a leading integrated energy company looking to expand its administrative team in Asia. They are seeking to hire an administrative assistant to support their growing activities across Asia. - Provides administrative support to ensure efficient operation of the office. - Answers phone calls, schedules meetings and supports visitors. - Carries out...

  • Temporary Administrative Assistant

    2 weeks ago

    Kallang, Singapore RIMOWA Singapore Pte. Ltd Full time

    **Responsibilities** - Assist in administration of all inbound and outbound logistics - Perform accurate data entry and monitoring of key systems and trackers - Assist in general administration (organizing, liaise with external vendors, etc) **Requirements**: - A good team-player, positive attitude - Proficient in Microsoft Excel skills **Job Types**:...

  • Administrator/personal Assistant

    4 days ago

    Kallang, Singapore Pinnacle Financial Group Full time

    **Responsibilities**: - Aid manager in preparing for meetings, draft slides and meeting notes/documents - general secretarial duties - general office & administrative duties - manage & assist client’s enquires - manage ongoing task & schedule to completion - ad hoc duties & support - manage manager's social media platforms **Qualifications**: -...

  • Administrative Assistant

    2 weeks ago

    Kallang, Singapore Four Star Industries Pte Ltd Full time

    **Responsibilities**: - Manage day-to-day office operations timely and efficiently. - Perform general administrative & clerical duties. - Handle phone calls, filing and general admin support. - Maintain proper filling system. - Provide administrative support to the team. - Involve in projects and coordinate company activities as and when required. - Perform...

  • Administrative Assistant

    1 week ago

    Kallang, Singapore AaronWanDivision Full time

    **Responsibilities** - Book meetings and lunch/dinner appointments - Order necessary office stationery and supplies/Keep track of office inventories - Follow up with potential leads (Clients/recruitment purposes) - Prepare presentations in powerpoint when needed - To execute any adhoc duties or tasks given - Coordinate and manage events - Manage daily tasks...

  • Administrative Assistant

    7 days ago

    Kallang, Singapore Hean Lee Radio Service Pte Ltd Full time $4,000 - $6,000 per year

    Job HighlightsOpportunities for development and growth Vibrant Working Environment and Culture Attractive Remuneration, Benefits, Incentives + Birthday Leave 5 Days Work Job Description Job Responsibilities:Manage day to day office operations timely and efficiently Perform general administrative duties Handle customers' enquiries and general admin...

  • Administrator

    2 weeks ago

    Kallang, Singapore IPP Financial Advisers Pte Ltd Full time

    **Job Title**:Administrative Support for Financial Service Manager **Responsibilities**: Manage and update client databases, ensuring accuracy and confidentiality of client information. Provide administrative assistance to financial service manager, including scheduling appointments, managing calendars, and handling correspondence. Assist in the...

  • Office Administrator/accounts Assistant

    4 days ago

    Kallang, Singapore Gateway of Asia Full time

    You play an important role to ensure administrative and bookkeeping support are provided to the internal teams to facilitate smooth delivery of our Company Services to client. You will: - Act as the point of contact between the executives and internal/external clients - Undertake the tasks of receiving calls, take messages and routing correspondence. -...

  • Project Administrator

    2 weeks ago

    Kallang, Singapore NTT DATA Full time

    **Make an impact with NTT DATA** Join a company that is pushing the boundaries of what is possible. We are renowned for our technical excellence and leading innovations, and for making a difference to our clients and society. Our workplace embraces diversity and inclusion - it’s a place where you can grow, belong and thrive. **Your day at NTT DATA** The...

  • Project Administrator

    4 days ago

    Kallang, Singapore NTT DATA Full time

    **Make an impact with NTT DATA** Join a company that is pushing the boundaries of what is possible. We are renowned for our technical excellence and leading innovations, and for making a difference to our clients and society. Our workplace embraces diversity and inclusion - it’s a place where you can grow, belong and thrive. **Your day at NTT DATA** The...