Project Administrator

2 weeks ago

Kallang, Singapore NTT DATA Full time

**Make an impact with NTT DATA**
Join a company that is pushing the boundaries of what is possible. We are renowned for our technical excellence and leading innovations, and for making a difference to our clients and society. Our workplace embraces diversity and inclusion - it’s a place where you can grow, belong and thrive.

**Your day at NTT DATA**

The Project Administrator provides supervised general administrative assistance to project management teams regarding project support activities.

This role ultimately plays a crucial role in the smooth execution of projects.

**What you'll be doing**

**Key Responsibilities**:

- Provides project administrative support to project teams, including but not limited to handling project meetings such minute-taking, arranging meeting rooms.
- Keeps track of budget and project expenditures.
- Creates and maintains all project portals and folders.
- Compiles and updates the active project list on a weekly basis for the relevant stakeholders.
- Coordinates project activities, ensuring that tasks are completed on time and within budget.
- Provides documentation to relevant stakeholders as required.
- Prepares resource utilization reports on a weekly basis and assists with the allocation of project resources if required.
- Assists with project planning and maintaining the project calendar.
- Assists with queries and cost monitoring by reconciling invoices with payments and ensuring required purchase orders are processed.
- Ensures that closure checklists are maintained for projects that are requested to be closed and archived.
- Performs any other related project administration activity as required.

**Knowledge and Attributes**:

- Ability to work with diverse personalities and demonstrates a high level of teamwork.
- Proactive in approach and meticulous attention to detail.
- Effective communication is essential for coordinating with team members and stakeholders.
- Service-oriented aptitude.
- Fundamental understanding of business and project processes, structure and control requirements.
- Well organized with the ability to manage various tasks efficiently.
- Ability to keep projects on track and meet deadlines.
- Ability to address any challenges that arise during project execution.

**Academic Qualifications and Certifications**:

- A bachelor’s degree in a relevant field such as Business Administration, Project Management, or a related discipline is often preferred.
- Relevant project management qualification or certification preferred.

**Required Experience**:

- 5+ years of experience in project administration or coordination, preferably in complex projects or industries such as construction, IT, or engineering.
- Experience in participating in project meetings, documenting minutes, and tracking action items.
- Excellent written and verbal communication skills, showcasing the ability to interact with diverse stakeholders effectively.
- Experience with document management systems and collaborative tools (e.g., SharePoint).

**Skills Required**:
**Workplace type**:
**About NTT DATA**

**Equal Opportunity Employer

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