Admin and Project Assistant

2 weeks ago

Kallang, Singapore Insights Table Pte Ltd Full time

**JOB SCOPE**

We are seeking to hire a highly organised, detail-oriented, and versatile Administrative and Project Assistant to join our team. Someone with experience in similar roles in the field of market research will be advantageous. This role has two primary functions:
**Administrative Support**
- Provide high-level administrative support to company executives.
- Assist with travel planning, expense claims and meeting arrangements.
- Assist or handle special projects and tasks (such as organising events, staff engagements, CSR initiatives, etc.) assigned by executives.
- Undertake general office management duties such as upkeeping of the office, managing vendors and maintaining office supplies and equipment.
- Handling inbound/outbound communications, postal and courier requirements.
- Support in record-keeping, data entry and generating reports.
- Provide human resources support such as new employees’ onboarding, advertising positions, screening applicants, and organising interviews.
- Support the broader team with adhoc administrative requests.

**Project Management**
- Coordinate project logistics to ensure timelines and deliverables are met.
- Assist in the initial setup of projects such as surveyors/respondents’ recruitment, liaising with vendors, prepping necessary tools and incentives, and organising briefing.
- Monitor fieldwork progress across projects
- Assist in vendor management and onboarding
- Support in cost management - from tracking to documenting expenses.
- Prepare data and provide support for data analysis and reporting

**JOB REQUIREMENTS & EXPECTATIONS**
- Minimum 2-3 years’ experience in administrative and/or project support
- GCE ‘O’ level, NITEC or relevant certifications (e.g. project management or secretarial)
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong organizational and time-management skills.
- Detail-oriented and able to multitask effectively.
- Resourceful, versatile with strong problem-solving skills and a proactive attitude.
- Only applicants with eligibility to work in Singapore can be considered.

**ABOUT US**

Welcome to the Insights Table. We are a market research agency that see ourselves being able to do better for the industry. On our table, we are proud of our drive, conviction, and authenticity to deliver best-in-class insights and value to our clients. We strive to create a work environment that excites and motivates our people on the table. An environment where individuals can be excited about starting their day, with a purpose, every day.

This is a table where insights are uncovered, curiosity leads to answers, important agenda are discussed, and informed decisions are made. Above all, everyone on the table enjoys coming together.

**Job Types**: Part-time, Permanent

**Salary**: $2,200.00 - $2,600.00 per month

**Benefits**:

- Cell phone reimbursement
- Dental insurance
- Health insurance

Schedule:

- Monday to Friday

Work Location: In person

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