Administrative Manager

2 weeks ago

NTU Main Campus Singapore Nanyang Technological University Singapore Full time $60,000 - $120,000 per year

ABOUT THE NATIONAL INSTITUTE OF EDUCATION (NIE)

The National Institute of Education (NIE), Singapore, is Singapore's national teacher education institute, and we are proud to be an integral part of the nation's education service. We play a key role in the preparation of teachers and in the provision of teacher professional and school leadership development programmes. We are committed to our vision of being An Institute of Distinction: Leading the Future of Education, and our mission to Inspire Learning, Transform Teaching and Advance Research. Read more about NIE here.

NIE invites suitable applications for the position of Administrative Manager in the Mathematics & Mathematics Education Department.

Responsibilities

  • Provide secretarial support to Head/MME and members of the MME Senior Management Committee (SMC).

  • Provide supervision to MME MSO and oversee matters related to their work areas. 

  • Provide administrative support to Head/MME and department staff, planning and coordinating faculty recruitment, contract renewals, promotion & tenure processes and year-end review exercise.

  • Provide support to faculty development matters such as Faculty External Consultation and Professional Activities (FECPA).

  • Provide support to Head/MME in data analysis and collection of department-related surveys / studies.

  • Provide support in Declaration of Interest (DOI) matters.

  • Oversee financial matters, such as annual budget and workplan submission, half-yearly financial reporting, monthly vetting of Vote Control Register, endorsement of Purchase Requests, approval of claims etc. in the department.

  • Oversee examination-related matters, such as submission of question papers, marks and appeal for marks review in the department.

  • Collate information required by other admin departments.

  • Serve as the department's PDPA Champion.

  • Support key events such as the Teachers' Investiture Ceremony (TIC) and/or NTU Convocation.

  • Identify and implement enhancements to streamline the work processes in the department.

  • Perform other ad-hoc duties as assigned.

Requirements

  • A University degree.

  • 3 to 5 years of relevant experience.

  • Good communication skills, both written and oral.

  • Meticulous and high attention to details.

  • Resourceful, self-driven, proactive, strong problem-solving skills, and the ability to work independently.

  • Good organisational and planning skills.

  • A good team player who works well with various stakeholders.

  • Ability to work well under pressure and within tight deadlines.

  • Adaptable to change.

  • Proficiency in Microsoft Office applications, especially Word and Excel.

  • Familiarity with digital tools and an ability to leverage technology for process optimisation.

Closing Date

The closing date of the advertisement is 11 November 2025. We regret that only shortlisted candidates will be notified.

Other Information

NIE staff can take chartered buses at their own expense from or near their homes to the NIE campus. This is subject to availability of seats.

Hiring Institution: NIE

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