PMO/Project Admin

14 hours ago

Central Region, Singapore A-IT Software Services Pte Ltd Full time $40,000 - $80,000 per year

Responsibilities:

Project Coordination:

  • Coordinate project schedules, timelines, and resources.
  • Track project / project's deliverables progress and report to the Project Manager / Team.

Financial Management:

  • Track and manage project expenses, including forecasting and budgeting.
  • Process and track project-related invoices, payments, and expenses.
  • Provide regular financial updates to the Project Manager and stakeholders.

Contract Management:

  • Maintain project contracts, including but not limited to vendor contracts such as Master Service Agreement, Statement of Work/Work Order, client agreements, and partnership agreements.
  • Maintain accurate and up-to-date contract documentation.

Resource Management:

  • Assist with sourcing / hiring of new resources including liaising with suppliers on requirements, arrangement of interviews etc.
  • Manage resource renewals; ensure timely renewals and notifications.
  • Facilitate resource onboarding / offboarding formalities.
  • Maintain resource records.

Communication:

  • Act as a liaison between project team members, stakeholders, and clients.
  • Respond to project-related inquiries and requests.

Administrative Support:

  • Provide administrative assistance to the Project Manager/Team, including scheduling meetings, making travel arrangements, and preparing meeting materials.
  • Coordinate information for adhoc RFI requests

Documentation/ Data Management:

  • Maintain accurate and up-to-date project documentation, including key project artefacts, project plans, status reports, and meeting minutes.
  • Ensure all project documents are properly stored and easily accessible.
  • Track and update project / resources' data and/or metrics to facilitate higher management's analysis and review for decision making.

Requirements:

  • Degree in Business Administration/ Banking/ Finance / Project Management or a related field.
  • Minimum 3 years of IT Project Support experience, preferably in banking/financial industry or other highly regulated industries.
  • Have a good understanding of Project Life Cycle and basic understanding of project methodologies such as waterfall and agile.
  • Innovative and have past track records of introducing process improvement.
  • Very strong organisational and analytical skills is meticulous with details.
  • Highly motivated self-starter and strong team player and able to work with a high degree of autonomy.
  • Excellent communication / interpersonal skills and able to communicate well with senior stakeholders.
  • Good attitude, coachable and able to maintain a high degree of confidentiality with the information handled during the course of work.
  • Able to multitask, work in a fast-paced environment, handle high degree stress and meet deadlines.

Key Domain/ Technical Skills:

  • Advance knowledge of MS Word, Excel, PowerPoint and SharePoint.

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