PMO Consultant

Diploma/Degree in business, science, economics, social sciences, or related field.

• At least 5 years of work experience in project management, administrative and secretariat related work.

Position Summary / Project Description TRUST is a data sharing and analytics platform that supports the secure use of research and real-world datasets to enable health research data analytics, to improve health outcomes for Singapore and support data driven innovation.

As an Assistant Manager in the TRUST Tech Team, you will be instrumental in providing efficient Project Management Office and Secretariat support. Your responsibilities will include tracking and reporting on overall technical progress, as well as handling administrative and secretarial tasks such as scheduling meetings and taking minutes. You will serve as the subject matter expert on key processes and policies across all shared services, support the rigorous tracking, management, maintenance, and documentation of administrative tasks. We seek a self-starter who is resourceful and independent, with experience in project management and secretariat functions. You should have a proven track record in executing both small and large-scale projects, ensuring smooth and efficient service that meets stakeholder expectations and user needs within the ecosystem. This position reports to: Asst. Director, TRUST Tech Manager

Role and Responsibilities
• - Support project manager on tracking project progress, risk escalation and report on key performance metrics. - - Support the renewal of project contracts and approval. Support project timeline, status updates in SAP, and submission of Project Implementation Review (PIR). - Resource management – coordinating with departmental PMO on tracking time clocking, managing reports on HC and FTE, MRF utilization and tracking augment resources. - Serve as the point of contact for project finance administration (e.g., track and report funding utilisation and expiry management). - Manage knowledge base for TRUST's processes, governance, and policy. - - Maintain an inventory of project assets and versioning. Deliver efficient and effective secretariat and administrative support (e.g., stakeholder coordination, manage meeting logistics and minuting) for TRUST Tech team. - Schedule meetings for the TRUST Tech team, document and manage meeting minutes. Requirements / Qualifications - Diploma/Degree in business, science, economics, social sciences, or related field. - At least 5 years of work experience in project management, administrative and secretariat related work. - Proactive and dedicated individual with strong multi-tasking capabilities and attention to details. - Ability to build and maintain relationships with a wide array of people at both junior and senior levels. - High competency levels in project management tools and video conferencing tools e.g. MS Project, Zoom and Microsoft Teams. - Knowledge of project management methodologies (e.g. Agile) - Experience in healthcare, data analytics &/or research industries will be added advantage.