Administrative Officer
7 days ago
COMPANY DESCRIPTION
Founded in 1978 as Singapore's first family service centre, Allkin Singapore is a community-centric social service agency that believes everyone has the potential to create positive change, regardless of age, race, or background.
Through our service offerings, strategic partnerships, and community initiatives, we unlock opportunities for vulnerable individuals and families to overcome life's challenges, build a brighter future, and inspire others to do the same.
The Administrative Officer is responsible for the smooth running of Clinical Practice, People Development and Policy & Process administrative operations within the Family & Community Support Division. This includes managing financial records, liaising with various department staff and directors, and ensuring seamless workflows that support the division's functions.
DESIGNATION : Administrative Officer / Senior Administrative Officer (FSC HQ)
RESPONSIBILITIES
Practice, People and Process Administrative Support:
- Support senior management with administrative tasks such as practice standards reports, people development dashboard, data tracking and analysis, audit preparation, and other tasks as needed.
- Oversee daily divisional correspondence, handling incoming and outgoing communication for the FSC HQ, e.g., smooth operations of phone, email, mail, and Teams.
- Schedule meetings and appointments and prepare meeting rooms for management meetings, stakeholder engagement sessions and training sessions, including logistics support. Assist with minute-taking when required.
- Prepare and distribute correspondence, memos, reading materials, and reports.
- Collaborate with internal and external parties to develop and implement new work processes and systems for the centres/division.
Support relevant engagements and staff evaluations.
Support Finance, HR, Procurement processes, such as purchase orders, issuing payment receipts, training block bookings and expense reimbursements.
- Update and maintain required records for group supervision, such as attendance data and fees.
- Update and maintain relevant divisional portals/systems accordingly.
Communication and Coordination:
- Collaborate with internal and external parties to review work processes, forms, and systems for the division.
Coordinate with internal parties to support the publicity and communication of any forms that is relevant for the Division.
QUALIFICATIONS
- Diploma in Administration or a relevant qualification
- At least 5 years (for Admin Officer) and 7 years (for Senior Admin Officer) of relevant working experience
- Empathetic and understanding when working with clients from diverse backgrounds
- Comfortable traveling across different work locations when required
- High sense of accountability and responsibility
- Good leadership and team management skills
- Good problem-solving and critical thinking abilities, with attention to detail
- Strong verbal and written communication skills
- Strong organizational and multitasking abilities
- Proficient in Microsoft Office Suite (Outlook, Teams, Word, Excel)
OTHER INFORMATION
Liberte HR Services Pte Ltd is the designated recruitment partner for Allkin Singapore. As part of the hiring process, you may receive communication from them regarding this opportunity. #LI-DNI
-
Office Administrator
7 days ago
Ang Mo Kio New Town, Singapore One Vogue Pte. Ltd. Full time $28,800 per year**Responsibilities**: - Coordinate services with office-related vendors and service providers. - Maintains office services by implementing office operations procedures. - Manage facilities and general office requires for the office. - Welcome visitors and assist them in connecting with their hosts. - Update and maintain the live event production...
-
Administrative Executive/Officer
7 days ago
Ang Mo Kio New Town, Singapore Thye Hua Kwan Moral Charities Full time $2,500 - $4,000 per yearCOMPANY DESCRIPTION THKMC was incorporated on 13 October 2011 as a charity to provide multiple social and welfare services to the community at large, and achieved an Institute of Public Character (IPC) status on 18 November 2011. THKMC is the charitable arm of Thye Hua Kwan Moral Society, which lives by the mission - To Serve Mankind - to help anyone who...
-
Administrative Executive/Officer
7 days ago
Ang Mo Kio New Town, Singapore Thye Hua Kwan Moral Charities Full time $4,000 - $6,000 per yearJob Description Work onsite to perform administrative duties such as answering phone calls, mailing and filing of documents, and collection of school fees. Assisting in the compilation and verification of attendance records for billing purposes. Participate and preparing for case notes for Case Filter Meetings, take notes and maintain good record keeping ...
-
Admin Officer
7 days ago
Ang Mo Kio New Town, Singapore Allkin Singapore Ltd Full time $4,000 - $6,000 per yearCOMPANY DESCRIPTION Founded in 1978 as Singapore's first family service centre, Allkin Singapore is a community-centric social service agency that believes everyone has the potential to create positive change, regardless of age, race, or background.Through our service offerings, strategic partnerships, and community initiatives, we unlock opportunities for...
-
Administrative Executive/officer
1 week ago
Ang Mo Kio, Singapore Thye Hua Kwan Moral Charities Full timeCOMPANY DESCRIPTION **THK**MC was incorporated on 13 October 2011 as a charity to provide multiple social and welfare services to the community at large, and achieved an Institute of Public Character (IPC) status on 18 November 2011. **THK**MC is the charitable arm of Thye Hua Kwan Moral Society, which lives by the mission To Serve Mankind to help anyone who...
-
Operations Administrator
2 weeks ago
Ang Mo Kio, Singapore Gen Capital Full timeResponsibilities - Assists with customers’ requests - Assists salesmen to provide administrative and business development support - Supports service operations and administrative functions - Ensure completeness of sales agreements / account openings / closures / update instruction and relevant supporting documents are submitted - Basic compliance checks on...
-
Admin Officer
7 days ago
Ang Mo Kio New Town, Singapore Allkin Singapore Ltd Full time $4,000 - $6,000 per yearCOMPANY DESCRIPTION Founded in 1978 as Singapore's first family service centre, Allkin Singapore is a community-centric social service agency that believes everyone has the potential to create positive change, regardless of age, race, or background.Through our service offerings, strategic partnerships, and community initiatives, we unlock opportunities for...
-
Operations Administrator
3 days ago
Ang Mo Kio, Singapore Gen Capital Full time**Job description** **Responsibilities** - Assists with customers’ requests - Assists salesmen to provide administrative and business development support - Supports service operations and administrative functions - Ensure completeness of sales agreements / account openings / closures / update instruction and relevant supporting documents are submitted -...
-
Administrative Executive
7 days ago
Ang Mo Kio New Town, Singapore GENIEBOOK PTE. LTD. Full time $4,000 - $6,000 per yearLoved by over 220,000 users, Geniebook is Singapore's largest online learning platform for English, Mathematics and Science (EMS) syllabi, with Chinese being our newest subject offering. From AI-personalised worksheets to live classes and teacher chats, we are a powerful suite of complementary learning products designed to help students accelerate their...
-
Administrative Executive
7 days ago
Ang Mo Kio New Town, Singapore Geniebook Full time $4,000 - $6,000 per yearLoved by over 220,000 users, Geniebook is Singapore's largest online learning platform for English, Mathematics and Science (EMS) syllabi, with Chinese being our newest subject offering. From AI-personalised worksheets to live classes and teacher chats, we are a powerful suite of complementary learning products designed to help students accelerate their...
