PA to Director

2 weeks ago

Central Region, Singapore The Supreme HR Advisory Pte Ltd Full time $4,000 - $5,000 per year

PA to Director / Management Executive

  • Basic Salary: $4,000 - $5,000 + AWS + VB
  • Working Days: 5 days
  • Working Timing: 9AM to 6PM
  • Working Location:  Anson Road (Accessible from Tanjong Pagar or Shenton Way MRT)

Key Responsibilities:

Office Administration:

  • Manage front office operations, including reception, visitor management, and incoming/outgoing correspondence.
  • Oversee procurement and vendor management, including negotiations of service contracts, office supplies, and corporate subscriptions.
  • Develop, implement, and improve administrative systems, policies, and procedures to ensure organizational efficiency.
  • Support HR processes such as onboarding, employee engagement activities, and coordination of training sessions.
  • Liaise with IT support/vendors to ensure smooth operation of office technology, including hardware, software, and system access.

Executive & Personal Support:

  • Act as the primary point of contact for the Director's schedule, coordinating meetings, calls, and stakeholder communications.
  • Arrange domestic/international travel, including flights, hotels, visas, and detailed itineraries tailored to preferences.
  • Handle personal errands, family/household tasks, and liaise with vendors (e.g., repairs, reservations)
  • Manage complex calendars, schedule appointments, and arrange travel (business & personal).
  • Act as a gatekeeper for communications (email/phone), prioritizing urgency and confidentiality.
  • Run errands, plan events, and handle ad-hoc personal tasks as required.
  • Be available to accompany the Director on trips (domestic/international) when required.

Company Property and facility management:

  • Oversee company property and asset management, including office premises, lease agreements, and facilities maintenance.
  • Manage relationships with building management, landlords, and external contractors for utilities, security, cleaning, and repair works.
  • Track and report on company assets (e.g., office equipment, company vehicles, leased properties), ensuring compliance with audit and insurance requirements.
  • Plan and manage office renovation, relocation, or expansion projects, including cost control and contractor coordination.
  • Ensure compliance with workplace safety, security, and environmental regulations related to company premises.
  • Prepare regular administrative and facility management reports for management review (e.g., cost tracking, vendor performance, office utilization).
  • Support budgeting and expense monitoring for company administration and property management functions.
  • Assist in project coordination tasks where cross-department administrative support is required.

Qualifications and Requirements

  • At least 3 years of relevant experience in office administration and executive/personal assistant roles.

CHUAH ZHI XING | Reg No: R

THE SUPREME HR ADVISORY PTE LTD | EA No: 14C7279

  • PA to Director, NIE NIE

    2 weeks ago

    West Region, Singapore Nanyang Technological University Full time $40,000 - $60,000 per year

    ABOUT THE NATIONAL INSTITUTE OF EDUCATION (NIE)The National Institute of Education (NIE), Singapore, is Singapore's national teacher education institute and we are proud to be an integral part of the nation's education service. We play a key role in the preparation of teachers and in the provision of teacher professional and school leadership development...

  • PA Office Support

    2 weeks ago

    Central Region, Singapore Wealth Asia LLP Full time

    Job OverviewWe are seeking a highly organized and proactive Personal Assistant to support our Wealth Director in various administrative and operational tasks. The ideal candidate will possess strong communication skills and a keen attention to detail, ensuring that all tasks are completed efficiently and effectively. This role is essential in helping to...

  • Management Executive

    2 days ago

    Central Region, Singapore The Supreme HR Advisory Pte Ltd Full time $50,000 - $60,000 per year

    Management Executive / Personal Assistant to DirectorSalary: $4,000 - $5,000 + AWS + VBWorking Days: 5 daysWorking Timing: 9AM to 6PMWorking Location:  ANSON ROAD (MRT nearby are Tanjong Pagar or Shenton Way)Job Scopes:Executive & Personal Support: (50%)Act as the primary point of contact for the Director's schedule, coordinating meetings, calls, and...

  • Sales Executive

    2 weeks ago

    Central Region, Singapore WINE TO STYLE SINGAPORE Full time $104,000 - $130,878 per year

    Job Highlights :Flexible working environmentCareer path to develop new business in wine and sake industryLearning opportunitiesRoles and Responsibilities :Growing sales and distribution channels.Introducing our wine and sake products to potential customers as brand representatives.Planning and conducting sales/marketing activities.Establishing and...

  • Personal Assistant to Director

    2 weeks ago

    East Region, Singapore Oxford Graphic Printers Pte Ltd Full time $40,000 - $80,000 per year

    About the Role We're looking for a proactive and detail-oriented Personal Assistant to support our Business Development Director in both administrative and project-related tasks. This role goes beyond traditional PA duties. You'll manage communication, prepare and issue official quotations, and support the quotation process by clarifying and liaising with...

  • PA / Administrator Assistant

    1 week ago

    West Region, Singapore Sanmina-SCI Systems Singapore Pte Ltd Full time $60,000 - $80,000 per year

    Primary Job Duties:Provides administrative support to executive officers, the CEO or Vice PresidentRequires in-depth knowledge of company operations, policies and proceduresHandles details of a highly confidential and critical natureCollects and prepares information for use in discussions/meetings of executive staff and outside individualsPrepares...

  • HR & Admin Manager/PA to MD

    2 weeks ago

    West Region, Singapore Eastern Green Power Pte Ltd Full time $104,000 - $130,878 per year

    Reports to: Alternate DirectorSupervises: 1 Senior HR Executive, 1 Admin Executive, 1 DriverHuman ResourcesLead and manage the full spectrum of HR functions, including recruitment, training, payroll and performance management.Drive HR initiatives that support talent development, employee engagement and compliance with statutory requirements.Oversee...

  • Social Media

    1 week ago

    North-East Region, Singapore Brendaliewonline Full time $35,000 - $45,000 per year

    The role We are seeking a talented and motivated Social Media & Video Assistant / Director's PA to join our team at Brendaliewonline. In this role, you will provide administrative and creative support to our Director, while also driving our social media presence and video content production.Job Scope:Edit videos for promos and social content.Ideas/Contents...

  • Technical Support Engineer

    1 week ago

    West Region, Singapore Search Personnel Pte Ltd Full time $60,000 - $120,000 per year

    Position : Technical Support Engineer (Semiconductor/Automatic Wire Bonders) – MNC CompanyLocation : West – Science Park RoadWorking hours : Monday to Friday | 8.30am to 5.30pm ( 1 Day WFH )Salary (commensurate with experience) : Salary Open For Discussion + AWS + Variable Bonus + Business Allowances + Mobile Claims + 14 Days AL + Medical & Dental...

  • Service Engineer

    2 days ago

    West Region, Singapore Search Personnel Pte Ltd Full time $60,000 - $120,000 per year

    Position : Service Engineer (Semiconductor/Automatic Wire-Bonders) – Up to $6,000 + AWSLocation : West – Science Park RoadWorking hours : Monday to Friday ( 1 Day WFH ) | 8.30am to 5.30pmSalary (commensurate with experience) : Up to $6,000 + AWS + Variable Bonus + Business Allowances + Mobile Claims + 14 Days AL + Medical & Dental Benefits + PA & H&S...