
Receptionist cum Admin Assistant
2 weeks ago
Reception Duties
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Greet and assist visitors, ensuring a welcoming environment.
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Answer and direct phone calls professionally; take and relay messages.
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Manage the reception area, keeping it tidy and organized.
Administrative Support
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Check and process paperwork, ensuring accuracy and completeness.
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Maintain organized filing systems for easy retrieval of documents.
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Manage office supplies and inventory, ensuring timely replenishment.
Office Coordination
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Respond to emails from clients and relevant departments promptly and professionally.
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Make phone calls to set appointments and follow up on pending matters.
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Serve as a point of contact for clients, addressing their inquiries and providing necessary information.
Record-Keeping and Reporting
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Maintain and update contact lists and office records.
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Prepare simple reports or presentations as required by management.
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Assist in organizing company events or employee gatherings.
Additional Support
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Assist in handling employee inquiries related to general office services.
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Help with ad hoc tasks and errands as required to support the office team.
Requirements:
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Proficient in English and Mandarin to speak with Mandarin speaking staffs.
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Meticulous, takes initiative and has good communication skills.
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IT savvy (Microsoft Excel, Words, Power Point).
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Able to work under pressure.
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Ability to take initiative and anticipate needs.
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Reliability and dependability in fulfilling tasks.
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Resourcefulness in addressing challenges.
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Min. ITE Certificate (Nitec)
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At least 2 years of experience required.
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