Educational Administration Officer

XCL World Academy welcomes applications from dedicated, caring, enthusiastic, and highly qualified professionals who are excited by the prospect of working within a dynamic international community.

We are looking for an extremely dedicated team of teachers and administrative staff who are highly motivated and engaged in supporting the development of our students. Our staff is committed to our mission, which is to provide outstanding learning opportunities through an environment of mutual respect, transparency and engagement.

Teaching at XCL World Academy

A career with XCL World Academy offers all the opportunities associated with a dynamic, forward-thinking organisation, including international prospects, professional development, career progression and the chance to work with some of the foremost educational professionals from around the world.

XCL World Academy is a part of XCL Education's network of award-winning international schools serving thousands of students across South East Asia.

We are a truly international school with a cohort representing over 60 nationalities. We provide an outstanding international education consisting of four International Baccalaureate (IB) programmes united by the IB's philosophy and approaches to teaching and learning. We are looking for committed, passionate and highly-qualified IB practitioners with an energising attitude, focused on delivering an engaging learning experience for all our students.

New Opportunities

View what roles XCL World Academy are recruiting for and where your next career move could be. Please note that incomplete applications will not be reviewed. Due to the high volume of applications that we are receiving, only the shortlisted candidates will be contacted.

We are committed to safeguarding and promoting the welfare of children and young people. All appointments are subject to Safer Recruitment processes such as interviews, employment reference checks, and background checks done in countries candidates have resided in.

Important note: XCL World Academy does not require candidates to make any form of payment during the recruitment process. Should you have any doubts about the authenticity of an email, letter or telephone communication purportedly from, for, or on behalf of XCL World Academy, please email us at

Educational Administration Officer

XCL World Academy is seeking to recruit an Educational Administration Officer. The successful incumbent will be responsible for supporting the Secondary Years leadership team with the management of the daily operations of the secondary school. It is expected that the Educational Administration Officer will have a good understanding of school management information systems in addition to strong communication and interpersonal skills - will be required to interface with school staff, students, and parents/guardians.

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• Coordinate and manage daily cover/supply arrangement for the Secondary Years - in conjunction with the Dean of Student Life.
• Manage and coordinate the deployment of cover/supply teachers.
• Student Attendance/Arrival tracking - Inclusive of contacting parents whose ward has not arrived at school and communication regarding their absence has not been received.
• Tracking of teachers who have not recorded student attendance.
• Attendance Tracking - To ensure students are meeting attendance requirements as set by the authorities [ICA].
• With support from the IB Coordinators and Dean of Student Life, lead exam timetabling and invigilation schedules (Semester Examinations, Mocks, MYP and DP Examinations, CAT4, PASS, MAP, PIVOT).
• Ensure set-up and smooth running of the internal examinations process including the coordination of the deployment of invigilators.
• Understand and operate the areas of the schools integrated management system (PowerSchool, and any related software programmes, that support the organisation of the curriculum; assessment and reporting to parents (Managebac, OpenApply).
• Make changes to the Secondary Years timetable, staffing and rooming in PowerSchool throughout the academic year (Where required).
• Ensure that school management information systems are set up accurately in preparation for reporting periods.
• To assist in the SY office in the absence of the Executive Assistant.
• Fulfil other relevant divisional duties as directed by the SY Principal.

• A Diploma/ Degree in Business Administration or in other related fields.
• Minimum 2 years' experience in a school, preferably in an international school setting (Secondary Years).
• Previous experience in an administrative or similar role.
• Able to manage and handle systems comfortably.
• Excellent English Language communication skills (Verbal & Written).
• Team player, ability to work with tight deadlines and solution focused.
• Flexible, adaptable and quick learner.

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Interested applicants are welcome to send in your resume to by 25 September 2025.

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Important note: The School's HR team will connect directly with successful candidates and XCL World Academy does not require candidates to make any form of payment during the recruitment process.

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XCL World Academy is an international school in Singapore for students aged 2 to 18, fully committed to the academic, emotional and social development of its students. We are immensely proud to be the first and only international school in Singapore authorized to offer all four International Baccalaureate (IB) programmes.

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We aspire to recruit employees that share and understand our commitment to empowering an international community of happy learners who aspire to positively impact others. We are committed to safeguarding and promoting the welfare of children and young people. All appointments are subject to Safer Recruitment processes such as interviews, employment reference checks, identity and criminal record checks.