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HR and Administrative Assistant

2 weeks ago

Bishan, Singapore EP ONE MANPOWER PTE. LTD. Full time $2,000 - $2,500 per year

HR & Admin Executive – Maid Agency

Location:

Apt Blk 23, Sin Ming Road #01-19

Sin Ming Ville

Singapore 570023

Employment Type: Full-Time

Department: Human Resources & Administration

Job Summary:

We are seeking a meticulous and proactive HR & Admin Executive to join our team at a maid agency. This role is essential in ensuring smooth operational support across payroll, supplier payments, travel arrangements, and administrative coordination. The ideal candidate will be organized, detail-oriented, and capable of managing multiple responsibilities with efficiency and discretion.

Key Responsibilities:

  • Payroll Management
  • Process monthly payroll for domestic helpers and internal staff
  • Ensure timely salary disbursements and statutory compliance
  • Payments & Financial Coordination
  • Handle payments to suppliers, utilities, and service providers
  • Manage air ticket bookings and payments for helpers' travel
  • SIP Booking & Payment
  • Coordinate Settling-In Programme (SIP) bookings for new arrivals
  • Ensure accurate and timely payment processing
  • Helper Arrival & Departure Arrangements
  • Organize logistics for helpers' arrivals and departures
  • Liaise with transport providers and clients for smooth transitions
  • Application Monitoring
  • Track and update the status of online applications (e.g., work permits, renewals, IPA)
  • Communicate with relevant authorities and clients as needed
  • Registration/Deregistration of EA peronsonel
  • Invoice Filing & Accounting Prep
  • Maintain organized records of invoices and receipts
  • Assist in preparing documents for accounting and audit purposes

Requirements:

  • Prior experience in HR or administrative roles (experience in maid agency preferred)
  • Proficiency in Microsoft Office (Excel, Word) and online application portals
  • Strong organizational and multitasking skills
  • Excellent communication and interpersonal abilities
  • Ability to work independently and handle confidential information

If you're ready to bring structure and care to a fast-paced environment, we'd love to hear from you. Apply now and be part of a team that helps families and helpers thrive together.

Job Type: Full-time

Pay: $2, $2,500.00 per month

Benefits:

  • Professional development

Experience:

  • Maid Agency: 1 year (Preferred)

License/Certification:

  • CEI/KAH (Preferred)

Work Location: In person