Procurement Assistant Manager

2 weeks ago

Bedok East Region, Singapore PAP Community Foundation Full time $60,000 - $80,000 per year

Key Responsibilities:

Procurement

  • Adhere to the principles of Transparency, Open and Fair Competition, and Value for Money in all procurement activities.

  • Execute procurement activities in accordance with the PCF Purchasing Policy and standard procurement procedures.

  • Administer tenders including drafting of tender specifications, publication, briefings, responding to enquiries, tender closing, conducting clarifications, evaluations, seeking approval, contracting, etc.

  • Guide and work with PCF divisions, departments and centres to finalise requirements, evaluations, approval papers, etc.

Systems and Processes

  • Administer the procurement system

Propose, review and update standard operating procedures.

  • Lead spend analysis and demand aggregation projects, and process automation initiatives

Contracts Management.

  • Lead the maintenance of the contracts database and issue reminders for contract renewals in a timely manner.

  • Lead periodic reviews of the Conditions of Contract, and manage contract disputes resolution.

Training

  • Prepare training content, plan and conduct procurement training sessions and centre engagement sessions for PCF divisions, departments and centres.

  • Draft and issue procurement advisories and quarterly newsletters.

Administration

  • Process vendors registration and respond to enquiries.

  • Conduct review of purchase orders and support audits.

  • Perform filing and office management.

  • Any other duties assigned.

  • Job Holder Requirements and Qualifications:

Qualification:

  • Degree with a minimum of 3 years' relevant working experience; or diploma with a minimum of 5 years' relevant working experience.

Experience:

  • Experience in administering tenders and using procurement systems is a must.

Other Knowledge / Skills / Attributes:

  • Proficient in MS Word, Excel and PowerPoint

Excellent organising, presenting and writing skills

  • Able to work in a fast-paced environment.

We regret that only shortlisted candidates will be notified.

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