Procurement Assistant Manager
4 days ago
Key Responsibilities:
Procurement
Adhere to the principles of Transparency, Open and Fair Competition, and Value for Money in all procurement activities.
Execute procurement activities in accordance with the PCF Purchasing Policy and standard procurement procedures.
Administer tenders including drafting of tender specifications, publication, briefings, responding to enquiries, tender closing, conducting clarifications, evaluations, seeking approval, contracting, etc.
Guide and work with PCF divisions, departments and centres to finalise requirements, evaluations, approval papers, etc.
Systems and Processes
- Administer the procurement system
 
Propose, review and update standard operating procedures.
- Lead spend analysis and demand aggregation projects, and process automation initiatives
 
Contracts Management.
Lead the maintenance of the contracts database and issue reminders for contract renewals in a timely manner.
Lead periodic reviews of the Conditions of Contract, and manage contract disputes resolution.
Training
Prepare training content, plan and conduct procurement training sessions and centre engagement sessions for PCF divisions, departments and centres.
Draft and issue procurement advisories and quarterly newsletters.
Administration
Process vendors registration and respond to enquiries.
Conduct review of purchase orders and support audits.
Perform filing and office management.
Any other duties assigned.
Job Holder Requirements and Qualifications:
Qualification:
- Degree with a minimum of 3 years' relevant working experience; or diploma with a minimum of 5 years' relevant working experience.
 
Experience:
- Experience in administering tenders and using procurement systems is a must.
 
Other Knowledge / Skills / Attributes:
- Proficient in MS Word, Excel and PowerPoint
 
Excellent organising, presenting and writing skills
- Able to work in a fast-paced environment.
 
We regret that only shortlisted candidates will be notified.
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