Project Administrator

20 hours ago


Central Region, Singapore ES Recruitment Pte Ltd Full time $4,200 - $8,400 per year

We are seeking an experienced Project Administrator with a strong background in budgeting, forecasting, reporting and advanced Excel skills to join our Client team (Government agency) through ES Recruitment Pte Ltd on a 1 year contract. The role is based at client office at Depot Road.

What we offer

Basic up to $4200 + HP claims capped at $50

Upon contract completion, incentive of performance bonus up to 1 month salary based on the reporting manager's discretion

What we're looking for

  • Singaporean (Required to clear cat 2A G50 clearance & pre-employment check)
  • 3 - 5 year experience in budgeting, forecasting and reporting
  • Proficient in Microsoft Excel using formula such as VLOOKUP, INDEX/MATCH, Pivot Table and/or Macro Programming knowledge (optional).
  • Proficient in Microsoft Office, such as creation of web pages, customization of Share point List and management of site permissions.
  • Proficiency in Microsoft Office, Excel, Power Point for creation of dashboards and presentation purposes for management.
  • Knowledge of Power BI or Tableau and Qlik Sense (optional).
  • Available in short notice or immediate will be an advantage
  • Need to serve 2 months notice if hired for this project

What you'll be doing:

Administrative Duties

  • Perform administrative duties of data entry, e-filing and data maintenance into the authorized and designated template, systems and websites timely
  • Organized, schedule, book meetings for financial matters, particularly budget and expenditure
  • Coordinate with various departments such as Project Managers, Operation Managers, Vendors and stakeholders to support management in developing the detailed accurate and updated expenses vs budgets regularly (monthly/ quarterly/ annually)
  • Prepare documentations and reports
  • Ensure proper update and filling of Budget and Expenditure information and reports in an organized and structured manner
  • Budget Planning and Development
  • Support to collaborate with Project Managers, Operation Managers, relevant Vendors and stakeholders to develop detailed project budgets Daily/ Monthly/ Quarterly
  • Align budget planning with the scope, timeline and deliverables of the project

Financial Monitoring and Reporting

  • Update the relevant systems/spreadsheets daily/ weekly/ monthly to capture the budget and expenses timely and accurately
  • Track actual project expenses versus budgeted amounts monthly/ quarterly and yearly
  • Perform Data Analytics on the financial data and generate reports on expenses versus budget planned regularly for management
  • Ability to identify variances on expenses, budget utilization vs budget forecast. Work with stakeholders to establish legitimate reasons of budget variances and update line manager accordingly.
  • Prepare periodic financial reports including variances on expenditure and budget utilization
  • Work with stakeholders to ensure timely goods receipt and payment to vendors to complete the payment cycle within the financial year
  • Collect Goods Receipt and payment documents, PO, Certificate of Completion proof from stakeholders (e.g. PM, HR POC, etc)
  • File the Payment Receipts, Good Receipts and Certificate of Completion (COC) into the team website in an orderly and timely manner

Communication

  • Handle queries and manage all form of correspondences with stakeholders, being the Point of Contact team, for all budget-related information with project teams and stakeholders (internal and external)
  • Support management by organizing meetings with project Point of Contact to review financial performance regularly in order to produce accurate and up to date budget plan and expenditure reports
  • Communicate budget updates, differences or financial risks to stakeholders in a clear and timely manner

ES Recruitment Pte Ltd (09C4235)

Hong Chiew Guat (R



  • Central Singapore Emprego SG Full time

    **Location** Singapore, Central Singapore **Job Type** Full Time **Salary** $2,500 - $2,700 Per Month **Date Posted** 11 minutes ago Additional Details **Job ID** 8243 **Job Views** 1 **Job Description**: Roles & Responsibilities **Roles & Responsibilities** Support project team & managers in preparing quotations to clients and tender...


  • Central Region, Singapore The Supreme HR Advisory Pte Ltd Full time $104,000 - $130,878 per year

    Role: Technical Admin Support [ AutoCAD ]Working Days: 5 DaysWorking Time: 9am to 6pmWorking Location: Toa Payoh / Novena AreaSalary: $ $ BonusConsultation Firm in Providing Engineering Services To Food & Construction Sectors, Assist clients in NEA, FSSD, URA, and BCA requirementsRequirements:At least Nitec / Higher Nitec for this role, training provided for...


  • Central Singapore Emprego SG Full time

    **Location** - Singapore, Central Singapore**Job Type** - Full Time**Salary** - $2,500 - $3,000 Per Month**Date Posted** - 3 hours agoAdditional Details **Job ID** - 103514**Job Views** - 1Roles & Responsibilities - The Project Admin performs all administrative functions concerned with the project. - Assist Project Manager in updating various manpower...


  • Central Singapore Emprego SG Full time

    **Location** Singapore, Central Singapore **Job Type** Full Time **Salary** $2,500 - $4,000 Per Month **Date Posted** 2 hours ago Additional Details **Job ID** 88901 **Job Views** 1 **Job Description**: Roles & Responsibilities Our bodies and environment all depend on water, it is the building block that supports all life. Water issues are...


  • Central Region, Singapore The Supreme HR Advisory Pte Ltd Full time $3,300 per year

    Technical Administrative SupportWorking Days: 5 daysWorking Time: 9am to 6pmWorking Location: Balestier Road, Singapore Salary: $ $ 3300Responsibilities:Admin support to the teamSupport the team in preparing and submitting documents / applications to relevant authorities through online systemsHandle administrative work related to project coordination and...


  • Central Singapore Emprego SG Full time

    **Location** Singapore, Central Singapore **Job Type** Full Time **Salary** $2,500 - $3,800 Per Month **Date Posted** 2 minutes ago Additional Details **Job ID** 5401 **Job Views** 1 Roles & Responsibilities Responsibilities / Authorities 1. Compile/handle project related documentation including photocopying and compiling of documents/drawing...


  • Central Region, Singapore MINDSG LTD Full time $104,000 - $130,878 per year

    He / She is responsible for general administration and assisting the project team in the smooth running of projects.Responsible for general administrative duties such as scheduling of meetings, document preparation/filing, records management, meeting minutes etc.Support the internal teams on procurement matters, and collaborate with the Procurement...


  • Central Region, Singapore DSCO Group Pte Ltd Full time $40,000 - $60,000 per year

    Job Description & RequirementsResponsibilities:• Provide administrative support to Marketing, Sales & Business Development team• Track deadlines for proposals, RFP submissions, and client deliverables, ensuring timely follow-up• Maintain client/prospect databases and track project deadlines• Assist in planning and executing marketing activities and...


  • Central Region, Singapore Edmund Tie & Company (SEA) Pte Ltd Full time $104,000 - $130,878 per year

    ADMINISTRATION EXECUTIVE (PROPERTY TAX ADVISORY/STATUTORY VALUATION)ETC is offering an exciting opportunity for an Administration Executive to support our Property Tax/ Statutory Valuation team.A candidate with a background in project management, proficiency in Excel, and some familiarity with the real estate industry will be at an advantage.Key...


  • Central Region, Singapore LinkSure Network Holding Pte Limited Full time $104,000 - $130,878 per year

    Responsibilities:Manage front desk duties including visitors, courier, and mailing services.Act as the main contact point with vendors and building management.Provide administrative support to managers.Handle stationery requisition, pantry supplies, and office asset management.Oversee office maintenance (e.g., fire extinguishers, first-aid kits,...