Admin & Accounts Manager (Game & Entertainment)

Position: Admin & Accounts Manager (Japanese Speaking) (Job ID: 19910)

• Shenton Way

Job Description:

The Admin & Accounts Manager will support the setup and day-to-day operations of a new office, covering general administration, HR support, IT coordination, and accounting functions. The role ensures internal processes run smoothly, in compliance with company policies and local regulations.

Office Setup & General Administration (Approx. 20% )

• Manage the administrative setup of the new office (e.g. access passes, internet services, utilities).
• Liaise with office providers and vendors for general office support.
• Ensure compliance with local requirements.
• Administer lease documentation and office-related logistics.
• Establish and maintain internal administrative procedures and filing systems.
• Serve as the key contact for office-wide coordination and communications.
• Handle the relocation to this office (planned for the future)

HR Support  (Approx. 30%)

• Provide administrative support for HR-related matters such as staff onboarding, leave tracking, and work pass/visa applications.
• Maintain employee records and update HR documents as needed.
• Assist in communicating HR policies and circulating staff-related information.
• Coordinate with external service providers or HQ for payroll and other HR processes.
• Provide support for recruitment and performance appraisal coordination if needed.
• Expatriate Management and Support (including liaising with property agents)

Basic Accounting & Finance Support (Approx. 40%)

• Process invoices, staff claims, and payments; maintain records for expenses and income.
• Manage accounts payable/receivable and perform regular bank reconciliations.
• Support month-end or quarter-end reporting in collaboration with external accountants or HQ finance team.
• Liaise with the Corporate Secretary for ACRA filing, board resolutions, and statutory compliance matters.
• Ensure proper financial documentation and filing.

Other task instructed by Directors (Approx. 10%)

Job Requirements:

• Diploma or higher qualification in Accountancy, Business, Administration, or a related field
• Minimum 5 years of experience in administrative, HR, and accounting-related roles
• Experience in setting up a new office is an advantage
• Strong interpersonal skills with the ability to work effectively with internal and external stakeholders
• Proficient in Microsoft Office applications – PowerPoint, Word, and Excel
• Basic knowledge of office IT systems (e.g., networks, cloud tools) is a plus
• Japanese language skill is required to liaise with HQ in Japan

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