Executive, Facilities

4 hours ago

Central Region, Singapore Newcastle Australia Institute of Higher Education Pte Ltd Full time $60,000 - $90,000 per year

We are seeking a proactive and organized Executive, Facilities & Services to join our team. This role is ideal for individuals who excel in coordination, communication, and operational support within a professional office environment. As a Facilities Executive, you will be responsible for supporting the Assistant Manager, Finance and Facilities in all aspects of day-to-day operations.

Key Responsibilities
Facilities & Logistics

·       Oversee maintenance of classrooms, offices, and common areas.

·       Coordinate with vendors and contractors for facility upkeep and improvements.

·       Manage maintenance requests and ensure timely, well-documented resolution.

·       Supervise service contractors (e.g., cleaning, pest control, landscaping).

·       Investigate faults and implement preventive measures.

·       Support office moves, furniture setups, and workspace arrangements.

·       Manage meeting room bookings and event space readiness.

·       Ensure equipment and logistics are in place for events.


Stationery, Supplies & Pantry Management

·       Monitor and manage inventory of office and pantry supplies.

·       Coordinate procurement, restocking, and distribution through approved vendors.

·       Maintain organized storage and accurate usage records.

·       Ensure pantry cleanliness and functionality of appliances (e.g., coffee machines, water dispensers).

·       Respond to staff feedback and adjust supply levels to meet needs and reduce waste.


Health, Safety & Compliance Support

·       Report safety hazards and assist in implementing corrective actions

·       Support emergency procedures and drills in collaboration with safety officers

·       Implement safety protocols and emergency response procedures, including collaborating with relevant authorities to ensure school compliance with safety regulations

Qualifications & Skills
Education & Experience

·       Diploma or bachelor's in business administration, Facilities Coordination, or related field

·       Experience in an administrative or coordination role. Experience in an educational sector will be preferred

·       Technical competency in AV Systems /Fire Protection/Room Booking will be highly preferred


Skills & Attributes

·       Possess good practical knowledge in building maintenance with initiative and good analytical skills

·       Ability to work independently as well as a team player

·       Assist promptly in emergencies or extremely hands-on

·       Be an active Emergency Response Team member

·       Strong organizational and communication skills

·       Attention to detail and ability to manage multiple tasks

·       Proficiency in Microsoft Office


Working Conditions

·       Office-based with occasional walkthroughs or inspections

·       Flexible working hours depending on the needs for events, evening classes or any other urgent matters

·       Collaborative work environment with regular interaction across departments

(Only shortlisted candidates will be notified)

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