Front Desk Admin Assistant

5 days ago

Singapore OFFICE SECRETARIES PTE. LTD. Full time

The job incumbent will be responsible for managing the front desk and offer a variety of administrative support across the Firm. Multi-tasking is essential in this role, it requires the ability to juggle and prioritise under time pressure.

**Responsibilities**:

- Welcome visitors and internal customers with a warm and positive experience
- Coordinate front-desk activities, redirecting phone calls and enquiries
- Manage courier bookings, receive incoming deliveries, distribution of mails and scheduling cover for absence
- Maintain the pristine presentation of the office, ensuring all equipment is functional and managing pantry and stationery stock levels
- Room management for multiple daily bookings. This includes arranging catering, offering refreshments, setting up AV/video conferencing and tidying the room after meetings have concluded for the next meeting
- A variety of administration tasks including assisting other departments on ad-hoc projects (i.e., events coordination for Business Development, induction scheduling for Human Resources, etc.)
- Support the Office Manager on day-to-day operational needs

**Requirements**:

- Experience and knowledge of front of house operations, ideally within professional services
- Strong verbal and written communication skills
- A collaborative, people-oriented mindset, and a flexible approach to your work
- A willingness to support colleagues and get involved in things outside of the scope of your role
- Proficient in MS Office and Outlook
- Effective knowledge and use of telephone, conference calls and video conferencing and basic knowledge of AV equipment
- Excellent attention to detail
- Has the initiative to stay a step ahead and identify opportunities to ensure processes are run more efficiently in the office

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