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Facilities Coordinator

2 weeks ago

Singapore JLL Full time

JLL supports the Whole You, personally and professionally.

Facilities Coordinator
Work Dynamics - Integrated Facilities Management

**Responsibilities**:
Create purchase order, compile all the quotation, delivery order, service report and invoices in compliance to all company/client procurement processes. Perform good receipt and submit month end accrual

Support the Site lead in budgeting and forecasting of OPEX and CAPEX Works

Support the Site lead in contract drafting and renewal process

Verify and track timely submission and payment of vendor invoice

Conduct and coordinate regular Vendor performance management scoring for the team. Maintain and developing good relationship with vendors and building management

Support the team in sourcing and ad-hoc purchases

**Inventory management**: Purchase and ensure the pantry, janitorial, and other office supplies are always in stock, keep track of inventory of events and other décor items

Monitor overall open and overdue Work order status

Liaise with requestor and receptionist to support the development of and understand the requirements for each event, including coordination with team/vendors, last minute logístical needs, ensuring effective set-up/execution of event and providing course correcting instructions/directions, when needed. Assist in collecting post-event feedback from requester

Space management - Manage and coordinate moves, additions, and changes within the office and to provide accurate and timely reports to both site lead and client

Utilities consumption tracking

Participates in Client EHS, BCP and ERT programs

Provide good customer service and facilities support to client/ employee. Coordinate and handle request/ feedback, with prompt respond and follow up

Any other ad-hoc duties as assigned whenever required depending on business requirements

Escalate urgent issues identified through to the Facilities Manager

Qualifications/requirements
Minimum of 2 years of related experience and/or training. Prior vendor supervisory experience preferred.

Diploma/Degree in Tourism/Hospitality/Business Administration or other relevant fields

Excellent written and verbal communication skills. Strong organizational and analytical skills. Ability to provide efficient, timely, reliable and courteous service to customers

Ability to effectively present information

Ability to comprehend, analyse, and interpret service agreement documents. Requires advanced analytical and quantitative skills

Prior facilities coordination experience & basic technical knowledge on office facilities are ideal

Proactive, detail-oriented with excellent time management skills

Team player who is willing to learn, with proven performance in problem-solving and a track record of being able to work independently and multi-task in a fast-paced environment

Standby for activation or coordination after office hours when required

Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.