Executive, Office of Student Affairs

**Department**:

- Office of Student Affairs

**Institution**:Capital College of the Arts, Management and Technology (CCAMT)

**Reporting to**:Senior Executive and CEO

**Reason for Reporting Structure**:
Direct reporting to the Senior Executive or Chief Academic Officer ensures proper oversight of student services operations, maintains compliance with Singapore's immigration and education regulations (ICA, SSG), and provides strategic alignment with the college's student success and retention objectives.

**About Us**:Founded in 2013, CCAMT has grown to a comprehensive higher education institution offering courses across the arts, management, and technology. In 2020, we expanded our curriculum to reflect our diverse academic offerings and rebranded to our current name. We are partnered with UK's University of Sunderland, and US' Rochester Institute of Technology.

**Our Programs**:
We offer various programs, including:

- Certificate in Foundation Studies
- Diplomas and Advanced Diplomas in Arts Management, Business Administration, Dance, Design, Digital Design, Digital Entrepreneurship and eCommerce Management, Musical Theatre, Music Performance, and Visual Arts
- Advanced Diplomas in Visual Arts (Photography and Digital Media), Communication Design Application
- Bachelor of Arts - Animation and Games Art, Graphic Design, Fine Art; Photography, Video and Digital Imaging
- Master of Arts Education, Master of Arts Design, Master of Arts Visual Practice

**Opportunity**:CCAMT seeks an Executive for the Office of Student Affairs (Student Services), ideal for a detail-oriented professional who embodies our core values of lifelong learning, cultural intelligence, interdisciplinary creativity, and accountability. This role is perfect for someone passionate about supporting student success, ensuring regulatory compliance, and creating positive campus experiences for our diverse international student community.

**Role Overview**:
1. **Student Success and Support Excellence**:

- Support enrolled students throughout their academic journey, integrating CCAMT's values of cultural competence and inclusive practices into daily student services.
- Foster a supportive campus environment that values diversity and enhances student engagement and retention.

2. **Compliance and Immigration Management**:

- Ensure strict compliance with Singapore's immigration requirements, particularly ICA student pass regulations and monthly attendance reporting.
- Coordinate with student admissions and regulatory bodies to maintain seamless international student administration.

3. **Academic Records and Administration**:

- Maintain accurate student records, process academic transcripts, and support registrar functions with precision and confidentiality.
- Coordinate with academic faculties on student progress tracking and intervention strategies.

4. **Campus Life and Event Coordination**:

- Plan and execute student activities, orientation programs, and campus events that enhance student engagement and community building.
- Organize and coordinate graduation ceremonies, ensuring seamless execution and memorable experiences for graduates and families.
- Support student clubs and societies while ensuring safety protocols and institutional standards.

5. **Student Welfare and Career Services**:

- Identify students needing support and coordinate counseling referrals and intervention strategies.
- Facilitate career counseling, industry networking events, and internship placements.

**Key Responsibilities**:
**Student Support & Administration**:

- Monitor daily student attendance and maintain accurate academic records
- Respond to student inquiries and coordinate welfare support services
- Process housing requests and manage student information systems

**Event Coordination & Campus Life**:

- Plan and organize student activities, orientation programs, and campus events
- Support student clubs and societies while ensuring safety protocols

**Compliance & Reporting**:

- Prepare monthly ICA attendance reports for international students
- Generate reports on student progress and satisfaction for management
- Coordinate with academic faculty on student retention strategies

**Career & Development Services**:

- Facilitate career counseling sessions and industry networking opportunities
- Support student handbook updates and alumni engagement activities

**Required Qualifications**:
1. **Educational Background**:

- Diploma in any field, or related discipline (Education or Business Administration)
- Strong understanding of higher education operations and student services

2. **Professional Experience**:

- Minimum 1-2 years of experience in administrative, customer service, or student-facing roles
- Experience in higher education, student services, or international education preferred

3. **Regulatory Knowledge**:

- Understanding of Singapore's immigration requirements and student pass regulations (training will be provided)
- Knowledge of p