Senior Executive Assistant

1 week ago

Singapore Bridge Et Al. Full time

**Location**: Singapore (Full Time)
**Industry**: AI / Technology

**About the Role**
We are seeking a highly capable Senior Executive Assistant to support the CEO with proficiency in Japanese (both written and spoken) at a dynamic start-up company in the AI/Technology sector, based in Singapore. This is a full-time role requiring strong organizational, communication, and cross-cultural skills.

**Key Responsibilities**

**Communication Management**
- Act as the point of contact for internal and external stakeholders.
- Draft, review, and manage correspondence, presentations, and reports on behalf of the executive.

**Travel & Logistics**
- Coordinate complex travel arrangements, including flights, visas, accommodation, and itineraries.
- Handle last-minute changes and ensure seamless travel experiences.

**Calendar & Schedule Management**
- Manage and prioritize the executive’s calendar, scheduling meetings, appointments, and travel.
- Anticipate scheduling conflicts and proactively resolve them.

**Meeting & Event Coordination**
- Organize and prepare for meetings, including agenda setting, briefing materials, and follow-ups.
- Coordinate executive-level meetings, workshops, and offsites.

**Administrative & Operational Support**
- Handle expense reports, budgets, and invoice processing.
- Maintain filing systems, records, and documentation.
- Support office operations as required.

**Stakeholder Engagement**
- Liaise effectively with board members, senior leaders, clients, and external partners.
- Represent the executive in communications when appropriate.

**Requirements**:

- Act as a strategic partner to the senior executives and CEO.
- Strong expertise in managing schedules, travel, and executive-level communication
- Strong experience in project management and able to follow through key initiatives
- Professional fluency in English and Japanese (both written and spoken).
- Proven experience as an Executive Assistant or Senior EA**,** ideally in a fast-paced or start-up environment.
- Excellent organizational and interpersonal skills, with the ability to manage multiple priorities.
- Comfortable working with government officials and senior stakeholders.
- Proficiency in Microsoft Office Suite and other collaboration tools.

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