Ff&e Manager

7 days ago


Singapore BREWIN CONCEPTS PTE. LTD. Full time

FF&E MANAGER

Brewin Design Office is looking for a **FF&E Manager **to join our team. This role will be based in our Singapore office.

This role will be responsible for managing multiple projects, and will take care of all custom and procured FF&E aspects for each project from design to sourcing, specifying to the Design, budgeting, ordering and on-time-delivery of FF&E items.

**(1) **Responsibilities upon which performance will be evaluated**:

- **Design**
- Undertake rich, deep, fact-based research to develop concepts
- Create beautiful mood boards, concept boards and layout plans using InDesign
- Create beautiful softcopy elevations and material boards, aided by Photoshop
- Source & Select materials and creation of physical material boards
- Design custom furniture pieces in CAD (& SKP if possible)
- **Design Development**
- Liaise with international and local vendors in sourcing for soft & hard materials
- Generate full FF&E budgets, schedules and specifications in Excel form
- Produce specifications for all FFE items
- **Procurement**
- Generate detailed procurement budget and delivery schedule including lead times
- Oversee purchase orders, negotiation, coordination and liaison with international suppliers
- Verify orders and liaise with Finance for payment
- Be responsible for overall timelines for ordering, production/fabrication and delivery in conjunction with project’s timelines
- **Tender**
- Be responsible for all FFE related tender drawings (details for custom FFE)
- Liaise with local contractors on mock up productions for furniture mock ups
- Generate full specification books for all items
- **Construction Administration**
- Custom FFE
- Check shop drawings, change / comment / improve
- Visit local and/or international fabricators to oversee production
- Take delivery of items at site or at BDO storage space, to organize unpacking for checking of items on arrival
- Place, arrange and style site with all FFE and accessories
- Attend meetings and where necessary, present to clients
- Other important responsibilities beyond Projects:

- Project completion
- To be involved with project completion tasks, final walk-throughs
- Vendor relationships
- Meet new and/or existing vendors/suppliers selectively and be knowledgeable about their products, including alternatives and other price points
- Develop and maintain relationships with key vendors/suppliers, keeping up to date with latest materials, trends, etc.
- To build relationships internationally, to get preferred rates and/or to be on their priority list of buyers
- Materials Library
- Organizing and improving on the physical library, to constantly update it with new and improved materials, while disposing/returning outdated ones.
- Improve on a system for our online library (specifically to easily use for assisting with generating concept reference boards, etc)
- Build a library of catalogues for procured & custom FFE including images, CAD, & 3D model
- FFE and Accessories Inventory
- Build a system for our storage of FFE and Accessories inventory, including how we would catalogue such that we can easily extract and use
- Custom Furniture (Good to include)
- Co-lead the cataloguing of custom furniture pieces, overseeing an evolving design language with our FFE pieces, photography of pieces, etc.
- Collaborations & Fairs (Good to include)
- Scope possible collaborations with international fabricators and FFE brands, e.g. to design 1-off pieces, participate in fairs, etc.
- Track list of ongoing international fairs that are good for us to visit, and assist in planning
- Be able to lead and manage a junior FF&E designer and/or intern

**(2) **General Competencies**:
1. Communication - Convey and exchange thoughts, ideas and information effectively through various mediums and approaches.

2. Critical Thinking - Examine, manage and connect issues and ideas from multiple perspectives to identify reasoning in a variety of fields with differing assumptions, contents and methods.

3. Decision Making - Choose a course of action from various alternatives using a reasoned process to achieve intended goals.

4. Problem Solving - Generate feasible and efficient solutions to solve problems and capitalise on new opportunities.

5. Leadership - Lead others to achieve objectives in the most effective way. Provide an inclusive workplace that cultivates workplace relationships and teamwork, and foster the development of others.

6. Service Orientation - Commit to exceeding both internal and external customers’ needs. Proactively identify customer needs and sustain a culture of service excellence within the organisation.

7. Interpersonal Skills - Manage relationships efficiently and communicate with others effectively to achieve mutual consensus and outcomes.

8. Other Characteristics - Self-starter, meticulous, highly organized and efficient, energized, curious, able to contribute to a positive working environment.

**Technical Competencies**:
1. Project


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