Personal Assistance
2 weeks ago
**Job Responsibilities of a Personal Assistant (PA) in Singapore**:
**Personal Responsibilities**:
- Manage and coordinate the Chairman and CEO’s personal schedule, including appointments, social events, and family matters.
- Handle personal errands, such as shopping, reservations, and organizing household staff if applicable.
- Arrange and coordinate travel plans, including flights, accommodations, and itineraries for personal trips.
- Maintain confidentiality and discretion in all personal and professional matters.
**Business Responsibilities**:
- Act as a gatekeeper by managing calls, correspondence, and access to the Chairman and CEO.
- Coordinate and schedule business meetings, conferences, and appointments, including preparation of agendas and minutes.
- Organize travel arrangements for business trips, including visas, transportation, and accommodations.
- Oversee document preparation, filing, and record-keeping to ensure information is readily accessible.
- Liaise with internal teams and external stakeholders on behalf of the CEO.
- Monitor and manage deadlines and follow-ups for key projects and commitments.
- Assist with event planning, including corporate events, client meetings, and other gatherings.
- Conduct market research, prepare reports, and provide insights to support decision-making.
- Handle confidential information and sensitive communications with utmost discretion.
- Provide support for strategic planning and day-to-day operations, ensuring smooth workflows.
**Soft Skills & Requirements**:
- Strong organizational and multitasking skills.
- Excellent verbal and written communication abilities.
- High level of professionalism and discretion.
- Proficiency in software like Microsoft Office, project management tools, and digital calendars.
- Ability to work under pressure and meet tight deadlines.
- Flexibility to adapt to changing priorities and schedules.
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