Personal Assistant

6 hours ago


Singapore Observational and Pragmatic Research Institute (OPRI) Full time

**THE ROLE**

We are looking for a motivated Personal Assistant to work alongside the Senior Assistant and our dynamic global administration team to assist with all matters relating to the Directors’ duties. You will be part of a leading and fast-growing global healthcare research organisation with offices and collaborations around the world. Alongside your personal assistant duties, there would be the ability to expand into a financial/business development combined role.

The full-time role would have a flexible working arrangement, split between working from home and co-working spaces with the Senior Assistant.

**MAIN DUTIES AND RESPONSIBILITIES**- Manage and maintain the Directors’ diary, ensuring all commitments are coordinated effectively.Coordinate with the internal teams to set up important meetings and assist with minute-taking when needed.-
- Assist in management of the Director’s properties, including general maintenance plus holiday bookings.-
- Assist the Director with any personal requests, which may include purchasing, correspondence etc.-
- Work closely with the finance team to assist with the Directors’ finances and budgeting.**PERSON SPECIFICATION**

**Qualifications**:Bachelor’s Degree

**Experience and key skills**:
- Excellent organisational skills, ability to multi-task, organise others and work on own initiative and with limited supervision-
- Excellent oral and written communication skills-
- Confident with IT and online communication systems-
- Trustworthiness to manage sensitive and confidential information-
- Ability to work under pressure and be part of a small team-
- Excellent attention to detail and commitment to meeting deadlines-
- Ability to filter information and assess priorities-
- Ability to develop and maintain good working relationships at all levels-
- Ability to think ahead and anticipate needs before they arise-
- Project management, personal finance or budget skills desired but not essential-
- Previous PA experience is not essential


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