Operations Executive

2 weeks ago

Singapore Singapore Post Ltd Full time

Job Description

Key responsibilities including but not limited to:

- Utilize Computer-aided Maintenance Management software (CMMS) to update inventory status in real-time and monitor parts availability in SharePoint and Power BI, ensuring routine stock replenishment.
- Forecast and consolidate spare parts list, which require to be stocked up in advance to ensure monthly KPIs of the parts availability are met.
- Ensure regulatory/audit requirements such as Work at Height/MEWP licenses, SDS validity, PPE inspection etc. are met at all times.
- Ensure prompt renewal of necessary licenses and permits.
- Prepare inventory master list of spare parts whenever a new infrastructure is transferred from Future of Post (FOP) to Front End Support (FES)
- Communicate with suppliers for RFQ spare parts and spare parts/lockers purchase and managing suppliers to ensure timely deliveries of spare parts/lockers.
- Prepare weekly and monthly inventory report to update management on the inventory status and the purchased spare parts deliveries status.
- Prepare monthly department expense report to update management on areas of actual expense vs budget and assist management to explore areas of wastage, which could be reduced.
- Review License Agreement with legal team.
- Update master list to inform various stakeholders on updates for locker arrangements.
- Prepare and submit fuel detailed report.
- Obtain sort code approval from MIS Manager for new lockers, to be input into MMS system.
- Perform ad-hoc projects and assignments when required.

**Requirements**:

- ITE from a recognized tertiary institution, preferably in Engineering or Logistic/Supply Chain related.
- 1 to 3 years of practical experience in equipment maintenance and / or inventory management.
- Knowledge of sorting equipment, material handling system or automation equipment will be an advantage.
- Proficient in Microsoft Office (Excel, Word & PowerPoint).
- Strong interpersonal and communication skills.
- Good team player with high level of initiative and independence.

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