Admin & HR Executive

2 days ago

Singapore RGF Full time

**Location**: Singapore
**Salary**: Open
**Industry**: Manufacturing, Engineering & Industrial
**Sub-industry**: Chemicals & Plastics
**Function**: Human Resources & General Affairs
**Job Description**:
**Our Client**:
Our client is one of the leading chemical manufacturing companies globally. They are actively looking to hire an Admin & HR Executive personnel to join their HR / Legal & Admin division in Singapore.

**The Responsibilities**:
Secretary to the Managing Director (MD) of MCHAP
- Handle and manage pre and post appointment and meetings arrangements for MD
- Arrange transport for MD, including coordinating MD's schedule with MD's Driver
- Provide travel support for MD's overseas trips, including trip arrangement and expenditure reports
- Other secretarial support on office site when MD visits the office

General Affairs and Administration
- Handle/assist with all general facility tasks of the office (e.g. office contract, security, renovation, liaising with Building Management, etc.)
- Handle all mail/ parcel matters
- Manage MD's Driver, Admin part-timer (if applicable) and Company's Tea Lady (outsourced vendor)
- Support company functions and recreational events
- Manage Company vehicles and all related matters
- Manage staff & visitor access passes and company keys inventory and activation
- Maintain corporate rate with vendors including but not limited to hotels and travel agents
- Maintain and make improvement on reporting and record-keeping files
- Coordinate office cleaning services with vendors
- Lead the Workplace Safety Committee and ensure Company meet the minimum legal requirements of Workplace, Safety and Health and Safe Management Measures
- Manage and upkeep inventory of stationery, pantry and general office supplies
- Update telephone list
- Check invoices, seek approval, and arrange for payment including Cost allocation
- Arrangement for guests from HQ such as booking of hotel, transportation, or restaurant
- Establish, revise and maintain efficient filing systems

Reception Job Functions
- Call screening and handling reception area including office intercom
- Any other matters related to Reception

Human Resources
- Assist in administering a wide range of HR matters in areas such as manpower planning and recruitment, compensation & benefits and performance management exercise
- Handle payroll administration
- Liaise with system vendor, handle and maintain HR system
- Expatriates' management (e.g. Housing, Repatriation procedures, Income Tax, Visa etc.)
- Handle income tax related matters such as annual income submission and tax clearance
- Onboarding and offboarding of employees including orientation and exit clearance
- Handle insurance, medical welfare and annual heath check
- Assist and maintain the L&D programs
- Involved in solutions and projects to better engage employees in the Company and related Group Companies
- Support on handling staff inquiries

**The Requirements**:

- Minimum 2 years of related administration experience
- Minimum 3 years of related HR experience especially work pass and payroll matters
- Excellence communication and interpersonal skills
- Self-Motivated, resourceful team player who takes a flexible and positive approach to work, adaptable to changes quickly and effective multitasker
- Proficient with Microsoft Office (Word, Excel, PowerPoint)
- Strong team player

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