HR & Admin Executive

4 days ago

Singapore MILKYWAY INTERNATIONAL CHEMICAL SUPPLY CHAIN PTE. LTD. Full time

**About Milkyway**

**Position Title**:HR & Admin Executive

**Work Location**:60 Albert Street, OG Albert Complex #14-06, Singapore 189969

We are looking for a HR & Admin Executive to join our team. This position will be remote reporting to the HR & Admin General Manager based in Shanghai HQ in partnering and supporting her with the day-to-day HR and Admin operations related to the Singapore office as well as other regions office. He/She will foresee a rapid career growth with high job satisfaction and accomplishments.

**Responsibilities**:
**HR Operation - (50%)**
- Handle the recruitment process (e.g., Job posting, coordinate for interviews, preparation of offer letters, new hirers onboarding registration, etc.)
- Create, maintain and update employee’s file records and leave records in system
- Responsible for all types of leave, payroll and salary administration
- Responsible for all work-related passes (e.g., Application, renewals, cancellation etc.)
- Submission of all government-related claims matters
- Enrolment and Termination of Insurance through the insurance portal
- Administer training related matters including coordination or enrolment of external courses, update & maintain training record etc. if any
- Support in the implementation of HR policies, procedures, and guidelines
- Provide support in all general administrative HR operations
- Assist in other ad-hoc tasks or projects as assigned by the HR & Admin General Manager

**Admin Operation - (50%)**
- Responsible for purchase & maintenance of office related equipment’s (e.g. office furniture, laptops, photocopier, desk phones and other consumables etc.)
- In charge of stationery and office needs purchase (e.g. stationeries, printing of name cards, company logo or signage, letterheads etc.)
- Updating and maintenance of office admin and assets inventory list
- Responsible for office environment maintenance in keeping office clean and tidy
- Processing of office admin related invoices into system to ensure prompt payment
- Sourcing and liaison with vendors in provision of quotations for best quotes related to admin matters
- Assist on other daily administrative activities and provide support to the team (e.g. renovation works, open mailbox, sort incoming mails etc.)

**Job Requirements**:

- Diploma/Degree in HR/Business or equivalent
- At least 4 years’ of working experience as a HR Generalist
- Good knowledge and keep up to date to HR practices and MOM regulations
- Hands-on, meticulous, high integrity, responsible and good team player
- Willingness to learnt and able to work independently with good multitasking skills
- Able to meet timelines and excellent organizational skills
- Proficient in both English and Mandarin
- Please include the following in the resume:

- Reason for leaving
- Last drawn salary
- Expected salary
- Availability

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