Executive, Operations

3 days ago

Novena, Singapore Tan Tock Seng Full time

Tan Tock Seng Hospital (TTSH)

Executive, Operations (Pathology)

Operations

**Job Description**:
As part of the TTSH Operations team, you will provide operations and administrative support of the Department in managing the delivery of hospital-defined strategic goals and initiatives on clinical / developmental services through assistance on project management activities and oversight of patient workflows. The scope includes working as a team to propose strategies and policies on operational processes, workflow design, financial assessment, data collection and analysis. The role would also include secretariat duties related to the projects undertaken by the Department, such as documenting decisions made with various stakeholders.

Project Management
Assist stakeholders in implementing projects that support the hospital's strategic plans in clinical/developmental services, such as process reviews and service agreements
Assist in the monitoring of work plan to ensure proper deployment of resources and KPI tracking
Assist in communications and liaison with stakeholders
Assist in financial justification of projects and track the projects' expenditures and savings
Assist in ensuring the Department's compliance to relevant regulations and policies
Secretariat Duties
Provide full administrative support to ensure that meetings are effectively organized and minuted
Assist in planning required meetings, receive agenda items from the various attendees, circulate agendas and reports, circulating of approved minutes and checking and follow through to certify that agreed actions are carried out
Maintain effective records and administration by keeping up-to-date contact details, filing minutes and reports, keeping a record of its activities and tracking of future activities and timelines
Uphold requirements of governing documents such as standard operating procedures and work instructions
Ensure that actions assigned by the meeting to appropriate individuals are effectively followed through
Ensuring effective communication and correspondence by responding to all correspondences, filing received and copies or replies sent, keeping a record of any publications
Serve as a central point for disseminating inter-cluster/inter-departmental communication
**Requirements**:
A general degree in any discipline, while a related field like biomedical sciences will be advantageous
Strong interpersonal and communication skills
Comfortable with engaging and connecting with people
Meticulous and analytical
Positive and proactive
Able to multi-task and perform under pressure
Able to work in a team and also be able to work independently in a fast-paced environment
Possess good organizational and co-ordination skills

Job Family

Administration

Employment Type

Regular Full-Time

Working Location

Novena (Central)

Working Hours

Office Hours

Job Level

Junior Executive

Education Level

Bachelor Degree

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