Executive, Operations

2 days ago

Novena, Singapore Tan Tock Seng Hospital (TTSH) Full time

As part of the TTSH Operations team, you will provide operations and administrative support of the Department in managing the delivery of hospital-defined strategic goals and initiatives on clinical / developmental services through assistance on project management activities and oversight of patient workflows. The scope includes working as a team to propose strategies and policies on operational processes, workflow design, financial assessment, data collection and analysis. The role would also include secretariat duties related to the projects undertaken by the Department, such as documenting decisions made with various stakeholders.- Project Management_
- Assist stakeholders in implementing projects that support the hospital's strategic plans in clinical/developmental services, such as process reviews and service agreements
- Assist in the monitoring of work plan to ensure proper deployment of resources and KPI tracking
- Assist in communications and liaison with stakeholders
- Assist in financial justification of projects and track the projects' expenditures and savings
- Assist in ensuring the Department's compliance to relevant regulations and policies
- Secretariat Duties_
- Provide full administrative support to ensure that meetings are effectively organized and minuted
- Assist in planning required meetings, receive agenda items from the various attendees, circulate agendas and reports, circulating of approved minutes and checking and follow through to certify that agreed actions are carried out
- Maintain effective records and administration by keeping up-to-date contact details, filing minutes and reports, keeping a record of its activities and tracking of future activities and timelines
- Uphold requirements of governing documents such as standard operating procedures and work instructions
- Ensure that actions assigned by the meeting to appropriate individuals are effectively followed through
- Ensuring effective communication and correspondence by responding to all correspondences, filing received and copies or replies sent, keeping a record of any publications
- Serve as a central point for disseminating inter-cluster/inter-departmental communication

**Requirements**:

- A general degree in any discipline, while a related field like biomedical sciences will be advantageous
- Strong interpersonal and communication skills
- Comfortable with engaging and connecting with people
- Meticulous and analytical
- Positive and proactive
- Able to multi-task and perform under pressure
- Able to work in a team and also be able to work independently in a fast-paced environment
- Possess good organizational and co-ordination skills

**Job Family**
- Administration

**Working Location**
- Novena (Central)

**Working Hours**
- Office Hours

**Job Level**
- Junior Executive

**Education Level**
- Bachelor Degree

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