Secretary & Office Administrator

9 hours ago

Singapore AMPLIFY HEALTH ASIA PTE. LIMITED Full time

**Instructions for interested applicants**

**Where you would add value**

The Secretary & Office Administrator role will play an integral role in running the Singapore front office operations and support the Singapore team in varying aspects of their work administratively. The scope will include day-to-day operations of the front office and support one EXCO member. In this role, you will be part of the operations team working with multiple functions across the Singapore office.
You will report to Chief Data & Analytics Officer of Amplify Health

**How you would make a difference**

**Secretarial Support**
- Provide full spectrum of secretarial and administrative support to EXCO member, inclusive but not limited to managing of calendar, administration of meetings and minutes writing.
- Manage full suite of business travel arrangements, including travel itineraries, booking of flight tickets, car, visa and accommodations.
- Plan for Board meetings and support Board member briefings and documentation provision.
- Responsible for planning, sourcing, and organizing team events and conferences, which includes coordinating related travel arrangements.
- Maintain discretion and confidentiality in handling all matters.

**Office Admin Management**
- Provide front desk reception duties for the office which include handling guest timely and professionally.
- Screens phone calls, enquiries and requests, and handles them when appropriate.
- Maintaining and updating of data records, vendor contract renewal and staff access control card
- To ensure tidiness and cleanliness of meeting rooms, pantries, and pantry appliances at all times.
- Ordering of office stationeries/pantry stocks and verification of invoices prior to payment
- Coordinate with building management for season parking and maintenance matters
- Organise/ coordinate corporate events/meetings (including Town Hall Meetings), if required.
- Mailroom management - handling courier and mails
- Assist with other administrative or ad-hoc tasks as and when assigned

**What you need to be successful**
- Bachelor’s degree is preferred
- Minimum of 3 years relevant experience in healthcare, technology or consulting industry preferred
- Professionalism with partnership mindset - not only tasker ticker, but think and plan ahead in micro-level
- Excellent interpersonal skills with relationship management
- Excellent problem-solver
- Excellent communication skills
- Detail-minded, strategic thinking, independent, proactive
- Well-organized, independent, meticulous, ability to prioritize workflow and able to multitask
- Demonstrate ability to work well under pressure in a fast-paced environment, adaptable to last minute change
- Non-hierarchical, can-do mindset, agile, willing to go the extra mile

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