Legal Secretary

2 days ago

Singapore Office Secretaries Full time

**Legal Secretary**

**Key responsibilities**
- Providing secretarial and administrative support in the practice area as required
- Assisting with the preparation and formatting of court documents; monitoring court deadlines and schedules
- Answering and filtering telephone calls: liaising with external and internal clients and their secretaries; dealing with queries and relaying messages
- Client filing: maintaining electronic client files; archiving including arranging collections and retrievals from the off-site archive company
- Communication: always maintaining open and appropriate communication lines with internal and external clients to ensure the firm's needs are met; work cohesively with secretaries and admin assistants from other regions
- Prioritisation: managing and prioritising own workload to ensure work is turned around within agreed deadlines and timeframes
- Excel Spreadsheet management: input; logging; merging and reporting the data as required
- Billing: general billing administration process as directed. This may include but is not limited to, preparing, and reviewing draft bills, and associated correspondence
- Financial Administration: manage time entries; dealing with disbursement bills and processing third party invoices; preparing and processing expenses claim forms and dealing with cheque requisitions
- Potential to cover receptionist when needed
- Other related duties as required.

**Essential skills and experience**
- Proven legal secretary experience (up to and exceeding 5 years)
- Ideally a recognised secretarial qualification with good academics
- Accurate typing (minimum speed 60 wpm)
- MS Office skills (Outlook, Word, Excel and PowerPoint)
- Excellent spelling and grammar
- Knowledge of e-litigation filing procedures (an added advantage)
- Knowledge of legal documents and terminology
- Attention to detail with a high level of accuracy
- Ability to prioritise own workload to meet agreed deadlines
- Excellent organisational skills
- Excellent communication skills
- High level of initiative and pro-activity
- Ability to be calm and retain a professional attitude under pressure
- Ability to work independently
- Flexible and committed
- Positive attitude
- Team player.

In addition to any Partner reporting lines, all Legal Support staff report to a Secretarial Team Leader / Legal Support Manager, Asia.

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