
Document Controller
2 weeks ago
**Job Description & Requirements**:
**Responsibilities**
- Copy, scan and store documents
- Manage the flow of documentation within the organization and Main-con/client
- Coordinates with Managers, Engineers and Superintendents on documentation control
- Ensure proper document classification, sorting, filing and proper archiving
- Performs document quality check in accordance to the Company’s document control procedures.
- Maintain confidentiality around sensitive information and terms of agreement
- Manage quality documentation functions in a ISO certified environment.
- Knowledge in the use of web-based tools, MS Outlook, WORD, Excel and PowerPoint.
- Ensure all reports and correspondence are completed on time
- Ensure all documents are transmitted as quickly and accurately as possible, in particular drawings andprocurement/vendor information
- Perform data entry tasks when project documents need updates.
- Submission of documents (Drawings/Reports/Material/Inspections)
- Prepare ad-hoc reports on projects as needed
- Any other ad-hoc duties as assigned by the management.
**Project Admin**
- Provide full admin support to the Project team
- Monitor the attendance of all personnel at project site
- Assist in ordering of materials as needed at project site
- Act as the liaison person between HQ and project site
- Perform other duties as and when needed
- Setting up and administer documentation and submission to Main-Con/Client.
- Receives and register all provided and in-house generated documents
**Requirements**:
- Proven work experience as a Document Controller or similar role
- Familiarity with project management
- Hands-on experience with MS Office and MS Excel & Power Point
- Knowledge of Electronic Document Management Systems (EDMS)
- Proficient typing and editing skills, Data organization skills
- Experience working with many file types
- Basic understanding of construction documents
- At least 3 Year(s) of working experience in the related field is required for this position
- Able to work independently and is a great team player,
- Able to work well under stress and love challenges, with good working attitude and a positive outlook
- Working days: 5 days
- Working Location will be at Ubi
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