Administrative Secretary

8 hours ago

Singapore HORIZON STORM OPERATION PTE. LTD. Full time

**Company Background**

HORIZON STORM OPERATION PTE. LTD. is a provider of information technology, advisory services, and industry intelligence, concentrating on data center and related industries. We aim to conduct analyses and consultancy services of project management, customized software development for our clients through BPO (Business Process Outsourcing), ITO (Information Technology Outsourcing) or KPO (Knowledge Process Outsourcing). We offer localized expertise on technology and industry opportunities and trends in some countries. Our analysis and insight is to help business executives, IT professionals, and industry players to make fact-based technology decisions and achieve their key business objectives.

**[Job Responsibilities]**

1. Assist administrator with the coordination and planning of a variety of specialized and responsible departmental and office activities and projects, as assigned.

2. Assist the administrator with preparing and accurately maintaining a variety of reports, handbooks, records, and files relating to office operations and activities, according to established policies. Coordinate, prepare, compile and/or distribute agenda materials.

4. Develop, present, obtain or process information with respect to employer-employee relations, requiring access to confidential information that is used for negotiations.

5. Type, proofread and compose a wide variety of correspondence from drafts or verbal direction, including inter-office memos, requisitions, forms, letters, notices, special project documentation, legal documents, and other materials unique to the office.

6. Perform research; review, check, correct, and compile a variety of information; verify data for accuracy, completeness, and compliance with established procedures; input and retrieve computerized data as required.

7. Assist with communication between departmental office, district personnel, other public agencies, consultants, government branch, vendors, and other entities as required by the administrator.

8. Construction and maintenance of the company's overseas organization；

9. Maintain confidentiality of records and information related to the assignment.

10. Provide coverage to the front desk and/or other secretarial staff as needed.

11. Perform related duties as assigned.

**[Job Requirements]**

1. Diploma and above;
2. One (1) year of experience within an office setting preferred;
3. English and Mandarin as working language, proficient in listening, speaking, reading and writing;
4. Proficient and efficient in using various office software, familiar with official document writing, with good communication and expression skills and writing skills, able to record and write quickly;
5. Advanced proficiency in managing documents, spreadsheets, and databases;
6. Ability to liaise internally and externally on administrative matters;
Previous experience scheduling appointments/maintaining calendars preferred; and

7. Serious and rigorous in work, with good communication and coordination ability, ability to learn rapidly, adapt quickly to changing situations and logical thinking.

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