Assistant Manager, Lee Kong Chian School of Business

5 days ago

Singapore Singapore Management University Full time

COMPANY DESCRIPTION

Singapore Management University is a place where high-level professionalism blends together with a healthy informality. The 'family-like' atmosphere among the SMU community fosters a culture where employees work, plan, organise and play together - building a strong collegiality and morale within the university.

Our commitment to attract and retain talent is ongoing. We offer attractive benefits and welfare, competitive compensation packages, and generous professional development opportunities - all to meet the work-life needs of our staff. No wonder, then, that SMU continues to be given numerous awards and recognition for its human resource excellence.

DESIGNATION : Assistant Manager, Lee Kong Chian School of Business

RESPONSIBILITIES
- Support the Area Coordinator, course coordinators and faculty in administrative tasks, including budgetary matters, and group development work: -- Support ACE to prepare the Group’s budgetary requirements and administer expenditure controls of the group activities to ensure optimum utilization of funds.
- Coordinate and minute group meetings, circulate papers.
- Liaison person between faculty and other Schools, University Offices, external bodies for group events
- Resource person for general policies and procedures relating to school, student, faculty, finance, HR, corporate communication, and facilities.
- Develop and maintain the group’s web pages on the school website.
- Administer reimbursement claims for Area Coordinator and faculty.
- Assist in the dissemination of notices and information to the Faculty in discipline area, and coordinating responses as required
- Administer resource booking among the faculty e.g., labs and teaching facilities.
- Assist with updating of Faculty’s information on the Research Publication System (when necessary).
- Assist in the management of the Annual Faculty Appraisals procedures. Liaise with each faculty to submit all the necessary documentations within the deadlines.
- Support the Area Coordinator, course coordinators and faculty in teaching, curriculum and student matters:

- Recommend to ACE on course allocation and monitor teaching load fulfillment for each term.
- Coordinate and check submission of course outlines.
- Assist in group’s meetings on curriculum, course coordination and teaching matters.
- Depository for submission/return of student assignment
- Assist in orientation of new Faculty and Adjuncts, allocate resources, and provide general help.
- Assist with Business Study Mission registration, collection of cash/cheque and to act as the liaison person between the students and the travel agency.
- Liaise with faculty recruitment admin staff and prepare for recruitment interviews (e.g., circulate documents for short-listing, prepare documents for conference, travel arrangements for faculty).
- Manage projects including the organization of logistics for Finance Research Seminars, Conferences and Group Retreats (e.g., travel arrangements, publicity of Seminar, book venue, catering, payment issues).
- Assist in orientation for Visiting Professors and logistics arrangements.
- Display Group’s publications to showcase scholarship.
- Track faculty activities in relation to research activities, achievement and services.
- Assist the Assistant Dean and Deputy Director in administrative matters, e.g.
- Planning, coordinating and supporting school events e.g. Admission interviews, Commencement, Faculty Retreat and Open House.
- Special projects as assigned.
- Perform general office duties for the Office of the Dean.
- Any other admin support duties as assigned by the Deputy Director, Assistant Dean, Area Coordinator, course coordinators and Seminar Chair.

QUALIFICATIONS
- Degree holder.
- Mature personality, preferably 2 to 3 years of work experience.
- Diligent worker who is organized, thorough and a good team player.
- Prior event planning and coordination experience would be advantageous.
- Good verbal and written communication skills.
- Good interpersonal skills - able to interact with faculty, staff, and students.

OTHER INFORMATION

**#LI-KC1

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