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HR Operations Admin

3 weeks ago

Sembawang, Singapore Prospect Consulting Services Pte Ltd Full time

**Key Responsibilities**:
**1. Manpower Coordination**
- Manage daily deployment and attendance of on-site workers, ensuring optimal staffing levels.
- Collaborate with project teams to plan and update manpower loading schedules.
- Maintain and submit accurate daily manpower reports.
- Communicate promptly with project teams about any changes in schedules or plans.

**2. Safety & Compliance**
- Arrange and track Safety Induction Courses (SIC) for workers.
- Manage site entry passes, work permits, and ensure compliance with site safety protocols.

**3. Administrative Support**
- Support project managers with documentation, procurement processes, and internal coordination.
- Handle general office administrative tasks and upkeep.

**4. Logistics & Accommodation**
- Coordinate accommodation, transport, and other necessities for on-site staff.
- Oversee maintenance and repair schedules for company vehicles and liaise with drivers.

**5. Reporting & Documentation**
- Keep accurate records of worker attendance, overtime, and site operations.
- Participate in monthly tool and equipment audits and compile related reports.
- Generate and submit daily, weekly, and monthly operational reports.

**6. Work Pass Management**
- Handle MOM work pass renewals, cancellations, and ensure up-to-date records.
- Ensure all workers are properly documented and authorized to work in compliance with local regulations.

**7. Ad-hoc Support**
- Provide additional administrative and coordination support as needed.
- Assist in continuous improvement of site and office operations.

**Requirements**:

- Proficient in Microsoft Office (Excel, Word, Outlook); tech-savvy and detail-oriented
- Strong organizational, analytical, and problem-solving skills
- Excellent communication and interpersonal skills
- Able to multitask and adapt in a fast-paced, project-driven environment
- Reliable, disciplined, and highly responsible
- A team player with a proactive and committed mindset

**Job Types**: Full-time, Permanent

Pay: $2,800.00 - $3,200.00 per month

**Benefits**:

- Health insurance

Schedule:

- Day shift
- Monday to Friday
- Weekend availability

Work Location: In person